Department
Purchasing & Contract Compliance
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to award a contract without competition - Purchasing & Contract Compliance, 14RFP721B-WL, Small Business Market Availability Study, in an amount not to exceed $54,500.00 with Keen Independent Research, LLC (Denver, CO), to assist Fulton County in performing an evaluation of the current Small Business Enterprise (SBE) Program prior to the December 31, 2022, sunset of the Program. Keen Independent conducted the 2016 Small Business Study that led the County to adopt the SBE Program which includes a provision that requires periodic review and analysis of the Program to determine if adjustments need to be made prior to its sunset. The review period is 2017 through 2021. Effective upon BOC approval through December 31. 2022. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-.84, after conducting a good faith review, and the Purchasing Department has determined there is only one source available for the required supply, service, or construction item, the request shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: To assist the County in performing an evaluation of the current Small Business Enterprise (SBE) Program prior to the December 31, 2022 sunset of the program. This assessment will help the County to determine whether it should (a) reauthorize the Program as is, (b) refine the ordinance that authorizes the program, or (c) allow the Program to expire. Keen Independent conducted the 2016 Small Business Study that led the County to adopt the SBE Program which includes a provision that requires periodic review and analysis of the Program to determine if adjustments need to be made prior to its sunset .
The availability/market analysis study will provide the statistical evidence and detailed work plan in order to develop, adopt and support a goal based small business program which will comply with the requirements of the U.S. Constitution, federal case law and federal statutes. As Keen was the organization that conducted the study in 2016, it has prior information and experience to conduct this evaluation within the short available window before sunset on December 31, 2022.
Community Impact:
Department Recommendation: Recommends approval.
Project Implications: The Program will sunset on December 31, 2022 if no action is taken.
Community Issues/Concerns: The County is committed to encouraging small businesses to actively seek bid opportunities with the County as either a prime contractor or subcontractor and recognizes that small business enterprises are essential to a competitive economy and may need assistance competing for County contracts.
Department Issues/Concerns: To ensure the Program continues by conducting an updated assessment of the program.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $54,500.00
Prime Vendor: Keen Independent Research, LLC
Prime Status: Non-Minority
Location: Denver, CO
County: Denver County
Prime Value: $34,018.90 or 62.42%
Subcontractor: Holland & Knight
Sub Status: Non-Minority
Location: Atlanta, Georgia
County: Fulton County
Subcontractor Value: $TBD
Subcontractor: DEBLAR & Associates
Sub Status: Female Business Enterprise
Location: Austell, GA
County: Cobb County
Subcontractor Value: $TBD
Total Contract Value: $54,500.00 or 100.00%
Total MFBE Value: $TBD
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Scope of Work and Cost Proposal
Exhibit 2: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Felicia Strong-Whitaker, Chief Purchasing Agent, Purchasing & Contract Compliance, (404) 612-5800
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$54,500.00 |
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TOTAL: |
$54,500.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-230-2301-1160: General, Purchasing & Contract Compliance, Professional Services
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Key Contract Terms |
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Start Date: Effective upon BOC approval |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: None |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2016 |
12/31/2016 |