Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Department of Real Estate and Asset Management, 21ITBC130825C-MH, Plumbing Supplies and Related Items, in the total amount of $15,000.00 with (B) Equiparts Corp, (Oakmont, PA) in the amount of $3,000.00; (D) South K & A Specialty Parts (Newnan, GA) in the amount of $3,000.00; (E) Tiles in Style d.b.a. Taza Supplies (Willow Brook, IL) in the amount of $3,000.00; and (G) W.W. Grainger (Norcross, GA) in the amount of $6,000.00, to provide plumbing supplies and related items used for maintenance and repair services in all Fulton County facilities. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Approval to increase spending authorities to supplement price increases for plumbing parts, fittings, fixtures, pipes, and accessories used for maintenance and repair services in all County facilities.
Scope of Work: The increase spending authorities are being requested to cover the increased costs for plumbing parts, fittings, fixtures, pipes, and accessories used for maintenance and repair services in all County facilities. Prices have increased substantially on various commodities due to high demand, industry wide shortages, new construction, and renovations which are affecting challenges to the supply chains (see Exhibit 2).
2022 price increases to date include Copper Pipe and fittings, Water Heaters, Valves, and Circulating Pumps. All items mentioned are necessary components for daily facility operations and to launch the reopening of County facilities.
These contracts provide all the necessary plumbing parts and supplies on an as-needed basis for the Department of Real Estate and Asset Management staff to perform repair and maintenance services to the plumbing systems at all Fulton County facilities of north, south and downtown areas.
Community Impact: None that the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to increase spending authorities to cover the increase costs for plumbing parts, fittings, fixtures, pipes, and accessories used for maintenance and repair services in all County facilities.
The requested increases in the total amount of $15,000 will help supplement price increases for plumbing parts and related items used to perform repairs and maintenance services to the plumbing systems in all Fulton County facilities for the remainder of FY2022.
Historical Expenditures:
FY2022: The County expenditures as of 6/13/2022, $33,871.91
FY2021: The County spent $45,000.05
FY2020: The County spent $44,484.07
FY2019: The County spent $87,625.98
FY2018: The County spent $96,299.82
Project Implications: These contracts provide all the necessary plumbing supplies and related accessories on an-as needed basis for the DREAM’s maintenance staff to perform maintenance and repair services to the plumbing systems in all Fulton County facilities.
Contract Modification
(B) Equiparts Corp
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0766 |
10/6/21 |
$16,073.60 |
|
Increase Spending Authority |
|
|
$3,000.00 |
|
Total Revised Amount |
|
|
$19,073.60 |
(D) South K & A Specialty Parts
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0766 |
10/6/21 |
$6,348.00 |
|
Increase Spending Authority |
|
|
$3,000.00 |
|
Total Revised Amount |
|
|
$9,348.00 |
(E) Tiles in Style dba Taza Supplies
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0766 |
10/6/21 |
$13,905.00 |
|
Increase Spending Authority |
|
|
$3,000.00 |
|
Total Revised Amount |
|
|
$16,905.00 |
(G) W.W. Grainger
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0766 |
10/6/21 |
$18,318.33 |
|
Increase Spending Authority |
|
|
$6,000.00 |
|
Total Revised Amount |
|
|
$24,318.33 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: 15,000.00
(B)
Contract Value: $3,000.00
Prime Vendor: Equiparts Corp.
Prime Status: Non-Minority
Location: Oakmont, PA
County: Allegheny County
Prime Value: $3,000.00 or 100.00%
Total Contract Value: $3,000.00 or 100.00%
Total M/FBE Value: -0-
(D)
Contract Value: $3,000.00
Prime Vendor: South K & A Specialty Parts
Prime Status: Non-Minority
Location: Willow Brook, IL
County: DuPage County
Prime Value: $3,000.00 or 100%
Total Contract Value: $3,000.00 or 100.00%
Total M/FBE Value: -0-
(E)
Contract Value: $3,000.00
Prime Vendor: Tiles in Style d.b.a. Taza Supplies
Prime Status: Non-Minority
Location: Newnan, GA
County: Coweta County
Prime Value: $3,000.00 or 100.00%
Total Contract Value: $3,000.00 or 100.00%
Total M/FBE Value: -0-
(G)
Contract Value: $6,000.00
Prime Vendor: W.W. Grainger
Prime Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Prime Value: $6,000.00 or 100.00%
Total Contract Value: $6,000.00 or 100.00%
Total M/FBE Value: -0-
Grand Contract Value: $15,000.00 or 100.00%
Grand M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contractor Performance Reports
Exhibit 2: Vendor Price Challenges
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$86,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$15,000.00 |
|
TOTAL: |
$101,000.00 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5222-1450: General, Real Estate and Asset Management, Maintenance Supplies- $15,000.00
|
Key Contract Terms |
|
Start Date: 1/1/2022 |
End Date: 12/31/2022 |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 4.00
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2022 |
6/30/2022 |