Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Public Works, 19ITB122250KEC, Standby Miscellaneous Construction - Water System Services in the amount of $650,000.00 with Site Engineering (Atlanta, Ga) to provide on-call, standby, and emergency construction services dealing with the repair and installation of water mains, water service lines, and other miscellaneous water-service related facilities in the North Fulton water service area. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The contract provides for on-call, standby, and emergency construction services dealing with the repair and installation of water mains, water service lines, and other miscellaneous water service related facilities in the North Fulton water service area. Site Engineering has performed to a level that has met or exceeded the Department’s expectations. This request is necessary because the number of projects have increased over what was anticipated and the increased cost of materials and associated labor have increased which utilizes the previously approved funds more quickly. This contractor provides the necessary crew and equipment to supplement Public Works staff on an as needed basis.
Community Impact: This contract ensures the North Fulton water system continues to maintain expected levels of service by providing potable water to businesses and residents within the service area.
Department Recommendation: The Department of Public Works recommends approval of this increase in spending authority.
Project Implications: The Public Works Department ability to maintain expected levels of service will be severely compromised without approval of this item. This contract allows the Department to respond in a timely manner to emergencies due to breaks and leaks with the help of a contractor when necessary.
Community Issues/Concerns: No community issues/concerns noted.
Department Issues/Concerns: Public Works has concerns should this item not be approved. The Public Works Department relies on this contract for staff augmentation especially in times of emergency or after hours. This contract is vital to operations and maintenance work within our distribution network.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0064 |
1/22/2020 |
$500,000.00 |
|
1st Renewal |
20-0895 |
12/2/2020 |
$500,000.00 |
|
2nd Renewal |
21-1020 |
12/15/2021 |
$850,000.00 |
|
Increase Spending Authority |
|
7/13/2022 |
$650,000.00 |
|
Total Revised Amount |
|
|
$2,500,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $650,000.00
Prime Vendor: Site Engineering
Prime Status: Non-Minority
Location: Doraville, GA
County: DeKalb County
Prime Value: $585,000.00 or 90.00%
Subcontractor: JDJ Hauling
Subcontractor Status: African American Male Business Enterprise
Location: Decatur, GA
County: Decatur County
Subcontractor Value: $65,000.00 or 10.00%
Total Contract Value: $650,000.00 or 100.00%
Total M/FBE Value: $65,000.00 or 10.00%
Exhibits Attached
Exhibit 1: Amendment No. 1 to Form of Agreement
Exhibit 2: Contract Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
David E. Clark, Director, Public Works 404-612-2804
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$500,000.00 |
|
Previous Adjustments: |
$1,350,000.00 |
|
This Request: |
$650,000.00 |
|
TOTAL: |
$2,500,000.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-H065: Water & Sewer R&E, Public Works, Misc. Water Line Proj
|
Key Contract Terms |
|
Start Date: 1/22/2020 |
End Date: 12/31/2022 |
|
Cost Adjustment: $650,000.00 |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2022 |
3/31/2022 |