Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Department of Public Works, SWC 99999-SPDS20190913B Equipment Rental - Wastewater System Services in an amount not to exceed $1,850,000.00 with Sunbelt Rentals (Fort Mill, SC) to provide rental by-pass pumping equipment - wastewater system services. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Scope of Work: To provide specialty contracting work that involves temporary generators, bypass chopper pumps, and all other requirements to successfully bypass sanitary sewer facilities for construction rehabilitation.
Community Impact: This authorization is being requested due to unforeseen major delays in the delivery of equipment, a consequence of global supply chain problems, during the emergency repair of the Camp Creek Wastewater Treatment Plant influent pump station. This delay resulted in longer bypass pumping services reducing the amount of money in the original contract available for other bypass needs. The reduction in funds will impede our ability to provide emergency bypass pumping during our response to sanitary sewer spills. The existing contract expires in August 2022.
Department Recommendation: The Public Works Department recommends approval of this item for additional spending authority.
Project Implications: This item will allow the department to avoid assigning these services to current standby contractors where there are significant price escalations. This item will allow the Department to avoid assigning these services to current standby contractors where there are significant price escalations. If the increase is not approved, the delay will prevent us from responding in the most responsible manner to emergency conditions. That has the potential to result in more spills, public health concerns, environmental damage, and higher fines from the Environmental Protection Agency (EPD).
Community Issues/Concerns: This action provides the Public Works Department with another tool ensuring a quick and efficient response to situations where failed facilities need to be repaired or replaced.
Department Issues/Concerns: The Public Works Department has no concerns related to this item.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
21-0667 |
09/01/2021 |
$2,000,000.00 |
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Increase Spending Authority |
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$1,850,000.00 |
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Total Revised Amount |
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$3,850,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Click or tap here to enter text.
Exhibits Attached
Exhibit 1: Contract Performance Report
Contact Information (Type Name, Title, Agency and Phone)
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David E. Clark, Director Public Works, X-22804
Contract Attached
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No
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
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Previous Adjustments: |
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This Request: |
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Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-S057, Water & Sewer R&E, Public Works, Wastewater Control Sysm Imprvt. $1,850,000.00
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Key Contract Terms |
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Start Date: 9/1/2021 |
End Date: 9/30/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Choose an item.
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Report Period Start: |
Report Period End: |
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1/1/2022 |
3/31/2022 |