Department
Library
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Library System, 22ITBC134505K-DB, Shelf Ready Book and Best Selling in an amount not to exceed $1,000,000.00 with Brodart Co. (Williamsport, PA) to provide popular shelf ready books. Effective upon BOC approval through December 31, 2022 with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Fulton County Library System request approval to use BeltLine TAD Funds to procure books and other collections. During the construction phase of the Library renovations, the Phase I libraries received funding for a new collection of books that has now aged. Phase II library funding included funding for renovations and construction but did not include funding for books. This funding will address the need for a new collection at the Phase II Libraries while also addressing the issue of aged books in Phase I. All 34 library locations will receive new materials with this enhancement funding.
Scope of Work: This is an enhancement usage approval request to utilize the BeltLine TAD funding line for the procurement of books and other collections.
Community Impact: There is no community impact.
Department Recommendation: The County recommends approval of this contract.
Project Implications: There are no project implications if this is not approved.
Community Issues/Concerns: There are no Community Issues.
Department Issues/Concerns: There are no Department Issues.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $1,000,000.00
Prime Vendor: Brodart Company, Inc.
Prime Status: Non-Minority
Location: Williamsport, PA
County: Lycoming County
Prime Value: $1,000,000.00 or 100.00%
Total Contract Value: $1,000,000.00 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached
Exhibit 1: Tabulation Sheet
Exhibit 2: Contractor Performance Report
Contact Information
title
Jamar Parker, Financial Systems Manager, Library System 404-771-7578
Contract Attached
title
No
Previous Contracts
title
No
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$1,000,000.00 |
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TOTAL: |
$1,000,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
572-650-6500-1312: TAD Library Capital, Library, Books - Library
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Key Contract Terms |
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Start Date: Upon Approval |
End Date: 12/31/2022 |
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Cost Adjustment: N/A |
Renewal/Extension Terms: Two Renewal Options |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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Upon Approval |
12/31/2022 |