Department
Registration & Elections
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Registration & Elections, 22ITBC031722MH-C, Ballot Printing in the amount of $181,740.00 with Tattnall Journal, Inc. dba Tattnall Ballot Solutions (Reidsville, GA) to provide ballot printing services for the November 8, 2022 General Election and December 6, 2022 Runoff, if necessary. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: On April 13, 2022, the Board of Commissioners approved agenda item 22-0239 for Ballot Printing Services for the Department of Registration and Elections. This request to increase the spending authority is to provide ballot printing services for the November 8, 2022 General Election and December 6, 2022 Runoff, if necessary.
Scope of Work: This contract provides ballot style setup, pre-filled ballots for the test deck and printed ballots for non-partisan absentee, advance voting and Election Day voting. Section 23 of SB202 requires that ballots are to be printed on security paper that incorporates measures to authenticate the ballot. Ballots will be produced on a Sub 80lb Dominion ImageCast Vote Secure IR security ballot paper. The Contractor complied with the detail product specifications and requirements for ballot printing services attached in Exhibit 4. The Contractor provided an estimate for the November 8, 2022 General Election, that estimate is also being used for the December 6, 2022 Runoff to provide the necessary spending authority should a Runoff be necessary.
November 8, 2022 General Election $ 90,870.00
December 6, 2022 Run-off Election $ 90,870.00
Total Spending Authority $181.740.00
Community Impact: Registration and Elections staff is not aware of any community impact.
Department Recommendation: The Department of Registration and Elections recommends approval.
Project Implications: The approval of this request to increase spending authority will ensure the Department follows state election laws.
Community Issues/Concerns: The approval to increase spending authority existing will ensure the availability of absentee ballots for these elections.
Department Issues/Concerns: The approval of the request to increase spending authority will ensure the Department follows state election laws.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0239 |
4/13/2022 |
$76,610.00 |
|
Increase spending authority |
22-0438 |
6/15/2022 |
$149,907.74 |
|
Increase spending authority |
|
|
$181,740.00 |
|
Total Revised Amount |
|
|
$408,257.74 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $181,740.00
Prime Vendor: The Tattnall Journal, Inc. dba Tattnall Ballot Solutions
Prime Status: Non-Minority
Location: Reidsville, GA
County: Tattnall County
Prime Value: $181,740.00 or 100.00%
Total Contract Value: $181,740.00 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Performance Report
Exhibit 2: Tattnall Ballot Solutions Estimate 1183
Contact Information (Type Name, Title, Agency and Phone)
title
Nadine Williams, Interim Director, Registration and Elections, 404-612-3130
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$ 76,610.00 |
|
Previous Adjustments: |
$149,907.74 |
|
This Request: |
$181,740.00 |
|
TOTAL: |
$408,257.74 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
100-265-2653-1459: General, Registration & Elections, Printing - $90,870.00
Funding Line 2:
100-265-2658-1459: General, Registration & Elections, Printing - $90,870.00
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Key Contract Terms |
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Start Date: 9/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: One option remains |
Overall Contractor Performance Rating: 4.0
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2021 |
12/31/2021 |