Department
Registration & Elections
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval of a statewide contract - Department of Registration and Elections, SWC# 47800-SOS0000037, Master Solution Purchase and Services Agreement in an amount not to exceed $99,500.00 with KNOWiNK, LLC (St. Louis, MO) to provide poll pad technicians for the November 8, 2022 General Election and December 6, 2022 Runoff Election, if necessary. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-461, requests for approval of statewide contracts of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: On July 29, 2019, the Georgia Secretary of State entered into a Master Solution Purchase and Services Agreement for the purchase of KNOWiNK Poll Pad Solutions. Section 1.4 of the Master Solution Purchase and Services Agreement - Purchasing by State and other State Entities, allows the County to acquire services, software, equipment and/or licensed programs under this Agreement. The County is required to purchase additional equipment and/or services related to the poll pads directly through KNOWiNK, LLC, the original equipment manufacturer (OEM).
Scope of Work: KNOWiNK readily can and does assist with the replication of the data that is concise and updated repeatedly during the election process. KNOWiNK technicians will be able to assist with updating poll pads and assist in downloading the Election Day election file from the Secretary of State. Also, KNOWiNK technicians will provide technical support, which includes troubleshooting poll pad errors, testing, repairing and servicing KNOWiNK poll pads. The need for this group begins with Early Voting and General Election Day on November 8, 2022. This group will also be needed for Early Voting and General Runoff on December 6, 2022.
Community Impact: The inability to troubleshoot poll pads could result in lines and voter dissatisfaction.
Department Recommendation: The Department of Registration and Elections recommends approval.
Project Implications: The approval of statewide contract will ensure the Department to follow state election laws.
Community Issues/Concerns: Registration and Elections staff is not aware of any community issues or concerns.
Department Issues/Concerns: Registration and Elections has no issues or concerns with approval of this contract.
Contract Modification: New request
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Click or tap here to enter text.
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: SWC #47800-SOS0000037, Master Solution Purchase and Services Agreement (Page 88, Exhibit D)
Exhibit 2: Contractor Performance Report
Exhibit 3: KNOWiNK, LLC Estimate 5280
Contact Information (Type Name, Title, Agency and Phone)
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Nadine Williams, Interim Director, Registration and Elections, 404-612-3130
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$99,500.00 |
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TOTAL: |
$99,500.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-265-2653-1160: General, Regis & Elect, Professional Services - $57,600.00
Funding Line 2:
100-265-2658-1160: General, Regis & Elect, Professional Services - $41,900.00
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Key Contract Terms |
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Start Date: 9/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 3.0
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2022 |
7/31/2022 |