Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Department of Real Estate and Asset Management, Bid#22ITB132332C-GS, Solid Waste Disposal and Recycling Services Countywide, in the total amount of $240,000.00 with (A) Latham Home Sanitation Company, Inc. (Loganville, GA) in the amount of $40,000.00; and, (B) Georgia Waste Systems, LLC dba Waste Management of Atlanta South, (Lake City, GA) in the amount of $200,000.00, to provide additional landfill solid waste disposal and single stream recycling services for Fulton County facilities for the remainder of FY2022. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Approval to increase spending authorities to cover the costs for solid waste disposal services Countywide for the remainder of FY2022.
Scope of Work: The increase in spending authority is being requested to cover the costs for solid waste disposal services because of the increase in solid waste disposal rates in FY2022 (Bid#22ITB132332C-GS).
These contracts furnish all materials, labor, equipment, transportation, and appurtenances necessary for providing comprehensive Countywide solid waste disposal and single stream recycling services. This is a time and materials contract that requires covering the cost for labor, equipment, and transportation pick-up/haul for the disposal of solid waste at designated landfill sites. The Scope of Work consists of solid waste collection, transportation, and disposal services for the County’s facilities, and to support the ongoing operational needs for the disposal of construction and demolition waste, clearing and grubbing debris, municipal solid waste, and other routine waste materials.
In addition to the solid waste disposal, the contractors shall provide landfill/transfer station or other disposal facilities, such as dumpsters, roll off containers, single stream recycling collection and shredding services on an “as needed” basis to meet the essential operations of the County. This may require the solid waste contractor to operate on a variable or limited frequency to satisfy the additional solid waste needs of any Fulton County facility. The recycling will be conducted utilizing recycling 95-gallon containers.
Community Impact: The overall community impact on the community health would be unsanitary conditions throughout the County if solid waste is not properly disposed. The addition of single stream packet recycling allows the surrounding communities to recycle without having to separate the waste. This applies to all districts.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to increase spending authorities to cover the costs for additional solid waste disposal services for Fulton County facilities for the remainder of FY2022.
The Countywide Solid Waste contracts does not have the spending authority capacity to support these additional needs for the remainder of this year fiscal year. This increase in the total amount of $240,000 will cover the costs for additional dumpsters and roll off containers for these new County-owned facilities and the Jail Complex, as well as the increase costs in service rates due to higher fuel costs.
Historical Expenditures:
FY2022: The County expenditure as of 8/1/2022, $655,470.11
FY2021: The County spent $890,761.23
FY2020: The County spent $768,425.65
FY2019: The County spent $665,763.48
FY2018: The County spent $1,409,171.84
Project Implications: This increase for additional spending authority for solid waste disposal services are critical to the County by providing the collection and disposal to designated landfill sites.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these increase spending authorities are not approved, there will be a delay in providing additional dumpsters and collecting solid waste and recycling materials from Countywide facilities and disposing of it properly.
Contract Modification
(A) Latham Home Sanitation Company, Inc.
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0240 |
4/13/22 |
$441,600.00 |
|
Increase Spending Authority |
|
|
$40,000.00 |
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Total Revised Amount |
|
|
$481,600.00 |
(B) Georgia Waste Systems, LLC
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0240 |
4/13/22 |
$313,600.00 |
|
Increase Spending Authority |
|
|
$200,000.00 |
|
Total Revised Amount |
|
|
$513,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $240,000.00
(A)
Contract Value: $40,000.00
Prime Vendor: Latham Home Sanitation Company, Inc.
Prime Status: White Female Business Enterprise-Certified
Location: Loganville, GA
County: Walton County
Prime Value: $40,0000.00 or 100.00%
Total Contract Value: $40,000.00 or 100.00%
Total M/FBE Value: $40,000.00 or 100.00%
(B.)
Contract Value: $200,000.00
Prime Vendor: Georgia Waste Systems, Inc. dba Waste Mgmt
Prime Status: Non-Minority
Location: Lake City, GA
County: Clayton County
Prime Value: $120,000.00 or 60.00%
Subcontractor: BMS Enterprises
Subcontractor Status: African American Business Enterprise- Certified
Location: Conyers, GA
County: Rockdale County
Subcontractor Value: $80,000.00 or 40.00%
Total Contract Value: $200,000.00 or 100.00%
Total M/FBE Value: $80,000.00 or 40.00%
Grand Contract Value: $240,000.00 or 100.00%
Grand M/FBE Value: $120,000.00 or 50.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 1 to Form of Contracts
Exhibit 2: Contractor’s Performance Reports
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$754,600.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$240,000.00 |
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TOTAL: |
$994,600.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-999-S666-1175: General, Non-Agency, Waste Disposal Services- $240,000.00
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Key Contract Terms |
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Start Date: 4/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 3.80
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2022 |
6/30/2022 |