Department
Police
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Police Department, 20ITB126459B-YJ, Automobile Repair Services in the amount of $75,000.00 with Moon’s Service Center (Mableton, GA) to provide automobile repair services for the Police Department’s fleet. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2023 through December 31, 2023. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Justice and Safety
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The Police Department requests renewal of an existing contract to provide replacement parts, maintenance service (scheduled), repairs and labor for marked and unmarked police vehicles on an as needed basis. This contract includes the entire fleet of approximately 50 vehicles and vehicles used for driver training at the Academy.
Community Impact: Automobile repair service is needed to reduce break downs and keep the Police Department’s fleet operating smoothly and safely while rendering police services.
Department Recommendation: The Police Department recommends approval.
Project Implications: Maintaining service vehicles will be performed by this contractor.
Community Issues/Concerns: There are no community issues/concerns.
Department Issues/Concerns: The Police Department must have vehicles that are serviced properly and ready for use twenty-four hours per day.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0802 |
11/4/2020 |
$75,000.00 |
|
1st Renewal |
21-0738 |
10/06/2021 |
$75,000.00 |
|
2nd Renewal |
|
|
$75,000.00 |
|
Total Revised Amount |
|
|
$225,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $75,000.00
Prime Vendor: Moon’s Service Center
Prime Status: Non-Minority
Location: Mableton, GA
County: Cobb County
Prime Value: $75,000.00 or 100.00%
Total Contract Value: $75,000.00 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
W. Wade Yates, Chief of Police, 404-613-5705
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$75,000.00 |
|
Previous Adjustments: |
$75,000.00 |
|
This Request: |
$75,000.00 |
|
TOTAL: |
$225,000.00 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
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Match Account $: |
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|
|
Fiscal Impact / Funding Source
Funding Line 1:
301-320-3201-1110, South Fulton Sub-District, Police Department, Vehicle Maintenance & Repairs (Uniform Patrol) $55,000
Funding Line 2:
100-320-5207-1110, General Fund, Police Department, Vehicle Maintenance & Repairs (Security) $20,000
|
Key Contract Terms |
|
Start Date: 1/1/2023 |
End Date: 12/31/2023 |
|
Cost Adjustment: |
Renewal/Extension Terms: Second of two renewals. |
Overall Contractor Performance Rating: 4.0
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2022 |
6/30/2022 |