Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Public Works, 20ITBC124903A-FB, Corporation Stops and Brass Fittings in the amount of $315,011.23 with Delta Municipal Supply Company (Lawrenceville, GA), to provide corporation stops and brass fittings. Effective upon BOC approval through December 31, 2022. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Department of Public Works recommends approval to increase spending authority, 20ITBC124903A-FB, Corporation Stops and Brass Fittings. The additional authority is needed to procure materials without delay due to supply chain issues having significant delays in material deliveries and availability.
Scope of Work: The contract with Delta Municipal Supply Company provides for the procurement of corporation stops and brass fittings for water service installation, repair and maintenance for the North Fulton water distribution system.
Community Impact: Approval to increase spending authority will avoid delays in the procurement of corporation stops and brass fittings. Failure to procure and maintain these items in stock can negatively impact the operation of the Water Services Division in maintaining water systems and services. Negative constituent or client health issues can ensue as a result.
Department Recommendation: The Department of Public Works recommends approval to increase spending authority to the contract with Delta Municipal Supply Company not to exceed the recommended increased amount of $315,011.23.
Project Implications: Failure to procure and maintain these items in stock can negatively impact the operation of the Water Services Division in maintaining water systems and services. Negative constituent or client health issues can ensue as a result.
Community Issues/Concerns: Public Works staff is not aware of any community issues or concerns.
Department Issues/Concerns: The Department of Public Works does not have any issues or concerns with the proposed price increase.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0404 |
6/3/2020 |
$266,236.72 |
|
1st Renewal |
20-0960 |
12/16/2020 |
$266,236.72 |
|
2nd Renewal |
21-0821 |
10/20/2021 |
$200,000.00 |
|
Change Order No. 1 |
22-0084 |
2/2/2022 |
$.00 |
|
Amendment No. 1 |
|
|
$315,011.23 |
|
Total Revised Amount |
|
|
$1,047,484.67 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $315,011.23
Prime Vendor: Delta Municipal Supply Co.
Prime Status: Non-Minority
Location: Lawrenceville, GA
County: Gwinnett County
Prime Value: $315,011.23 or 100%
Subcontractor: None
Total Contract Value: $315,011.23 or 100%
Total M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment Form No.1
Exhibit 2: Contractor Performance Report
Exhibit 3: Pricing Sheet
Contact Information (Type Name, Title, Agency and Phone)
title
Nick Ammons, Public Works, Deputy Director - 404-612-7530
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$266,236.72 |
|
Previous Adjustments: |
$466,236.72 |
|
This Request: |
$315,011.23 |
|
TOTAL: |
1,047,484.67 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1450: Water & Sewer R & E, Public Works, Maintenance Supplies - $315,011.23
|
Key Contract Terms |
|
Start Date: Upon Approval |
End Date: 12/31/2022 |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2022 |
6/28/2022 |