Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Real Estate and Asset Management, 21ITB129107C-GS, Uniforms and Related Accessories in the amount of $80,000.00 with North America Fire Equipment Company, Inc. (NAFECO) (Norcross, GA), to provide uniforms and related accessories for the Department of Real Estate and Asset Management. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2023 through December 31, 2023. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval to renew existing contract to provide uniforms and related accessories on an “as-needed” basis to support DREAM staff for FY2023.
Scope of Work: This contract provides uniforms and related accessories for plumbers, electricians, carpenters, HVAC technicians, building mechanics, auto mechanics, electronic technicians, custodial personnel, ground keepers and warehouse personnel that represents Fulton County and the Department of Real Estate and Asset Management (DREAM).
The contractor must measure all eligible DREAM employees at the following locations:
- Charlie Brown Airport, 3929 Aviation Circle, Bldg. B, Atlanta, Georgia 30336
- Fulton County Justice Center, 160 Pryor Street, Suite B Atlanta, Georgia 30303
- Board of Health (BOH), 1636 Connally Dr. East Point Georgia 3034
- Central Maintenance Facility, 895 Marietta Blvd., Atlanta, Georgia 30318
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested spending authority in the total amount of $80,000.00 is sufficient to cover costs for uniforms and related accessories on as-needed basis for DREAM in FY2023.
Historical Expenditures:
• FY2022: The County expenditures as of 7/18/2022, $26,829.75
• FY2021: The County only spent $9,104.50 because the Contract and PO were established late in October 2021
• FY2020: The County rescind the award
• FY2019: The County spent $46,646.70
• FY2018: The County spent $42,504.67
Project Implications: This contract provides uniforms and related accessories on an as-needed basis for DREAM staff.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this renewal contract is not approved, the Department will not be able to provide uniforms and related accessories for DREAM staff.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0765 |
10/6/21 |
$55,000.00 |
|
1st Renewal |
21-0932 |
12/1/21 |
$80,000.00 |
|
2nd Renewal |
|
|
$80,000.00 |
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Total Revised Amount |
|
|
$215,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $80,000.00
Prime Vendor: North America Fire Equipment Company (NAFECO)
Prime Status: Non-Minority
Location: Decatur, AL
County: Morgan County
Prime Value: $70,664.00 or 88.33%
Subcontractor: Safeguard Printing & Promotional
Subcontractor Status: African American Male Business Enterprise - Certified
Location: Clarkston, GA
County: DeKalb County
Contract Value: $9,336.00 or 11.67%
Total Contract Value: $80,000.00 or 100.00%
Total M/FBE Value: $9,336.00 or 11.67%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contractor’s Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$55,000.00 |
|
Previous Adjustments: |
$80,000.00 |
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This Request: |
$80,000.00 |
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TOTAL: |
$215,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5222-1455: General, Real Estate and Asset Management, Uniforms- $80,000.00 “Subject to availability of funding adopted for FY2023 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: No renewal option remaining |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/7/2022 |
7/6/2022 |