Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Real Estate and Asset Management, 21RFP130049C-CG, Landfill Post Closure Services in the amount of $696,700.00 with Atlantic Coast Consulting, Inc. (Roswell, GA), to provide landfill post closure services at Landfill Maintenance at Merk/Miles and Morgan Falls Landfills for Fulton County. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2023 through December 31, 2023. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval to renew existing contract to provide Landfill Post Closure Services for Fulton County for FY2023.
Scope of Work: This contract provides all necessary professional services, project management, and administrative support to implement the post closure care services for the scope of work as indicated in the following areas:
A. Project Management, Scheduling, Recordkeeping and Reporting
B. Implementation of Health and Safety Programs
C. Landfill Compliance Inspections
D. Landfill Gas System (LFG) Management
E. Methane Monitoring and Reporting
F. Groundwater and Surface Water Monitoring and Reporting
G. Landfill Maintenance at Merk/Miles and Morgan Falls Landfills
All work shall be performed in compliance with the guidelines set forth by the Georgia Department of Environmental Protection Division (Georgia EPD).
Community Impact: Without this contract, the County's citizens would experience serious hazardous odors coming from the landfills that could be a health hazard.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested spending authority in the total amount of $696,700, is an increase of $50,000 over 2022 and is expected to cover the cost for landfill post closure services in the amount of $496,700 and an additional $200,000 to remove the underground storage tanks from located at 5601 Stonewall Tell Road which is a gas station property of the County. The Georgia EPD regulation requires us to remove the tanks 12-months after the station has ceased operations. We have requested the $200,000 in the Budget Enhancement (Capital Funding 500-520-5200-TBD) for FY2023.
Historical Expenditures:
• FY2022: The County expenditure as of 7/19/2022 is $290,795.07
• FY2021: The County has spent $446,700.00
• FY2020: The County has spent $496,700.00
• FY2019: The County spent $496,700.00
• FY2018: The County spent $750,338.45
Project Implications: The County would face serious penalties from the Georgia Department of Environmental Protection.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this renewal contract is not approved, the County will not have the ability to continue to provide post closure care services and would be in violation with the Georgia EPD.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0965 |
12/1/21 |
$646,700.00 |
|
1st Renewal |
|
|
$696,700.00 |
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Total Revised Amount |
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$1,343,400.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $696,700.00
Prime Vendor: Atlantic Coast Consulting, Inc.
Prime Status: Non-Minority
Location: Roswell, GA
County: Fulton County
Prime Value: $509,287.70 or 73.10%
Subcontractor: BMS Enterprise
Subcontractor Status: African American Male Business Enterprise- Non-Certified
Location: Conyers, GA
County: Rockdale County
Subcontractor Value: $152,577.30 or 21.90%
Subcontractor: Eurofins Environment Testing America
Subcontractor Status: Non-Minority
Location: Savannah, GA
County: Chatham County
Subcontractor Value: $34,835.00 or 5.00%
Total Contract Value: $696,700.00 or 100.00%
Total M/FBE Value: $152,577.30 or 21.90%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contractor’s Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$646,700.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$696,700.00 |
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TOTAL: |
$1,343,400.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5408-1160: General, Real Estate and Asset Management, Professional Services- $496,700 “Subject to availability of funding adopted for FY2023 by BOC”
Funding Line 2:
500-520-5200-TBD: Capital, Real Estate and Asset Management, To-Be Determine- $200,000“This is dependent on the availability of resources provided as part of DREAM Pay as You Go capital program, FCURA bond, and end-user/ departmental operating/capital budget enhancement funding as identified” adopted for FY2023” Purchase Orders will be guided by the available adopted FY2023 Pay as you Go funding.
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal option remaining |
Overall Contractor Performance Rating: 3.80
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2022 |
7/21/2022 |