Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Real Estate and Asset Management, 21ITB129724C-GS, Hazardous Waste Disposal Services in the amount of $15,000.00 with Brooks Environmental Solutions, LLC (Brookhaven, GA) to provide hazardous waste disposal services on an “as-needed” basis for Fulton County. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2023 through December 31, 2023. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval to renew an existing contract to provide hazardous waste disposal services on “as-needed” basis for Fulton County for FY2023.
Scope of Work: This contract allows the County to adhere to federal and state laws regarding hazardous waste disposal on an “as-needed” basis.
The Scope of Work includes:
• The vendor shall provide removal and disposal of hazardous waste on an “as-needed” basis twenty-four (24) hours a day, seven (7) days a week.
• Vendor must provide labor and material to load, remove, and dispose of hazardous waste material in EPA/OSHA specified containers. The vendor shall be required to supply the container required for various material at designated locations.
• The vendor is responsible for arranging equipment, transportation, disposal of the waste material and manifestation of all transactions in a manner approved by the County.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Georgia law stipulates that adherence and compliance with EPA, Federal, State of Georgia, OSHA, and Fulton County environmental regulations. This contract allows the County to strictly adhered to these regulations.
The requested total spending authority in the total amount of $15,000 is sufficient to cover the costs to provide hazardous waste disposal services for FY2023.
Expenditure History:
- FY2022: The County expenditures as of 7/18/ 2021, $0.00
- FY2021: The County spent $2,760.84
- FY2020: The County spent $14,500.00
- FY2019: The County spent $13,192.00
Project Implications: This service is critical for hazardous waste disposal services for Countywide agencies.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this renewal contract is not approved, the County will not be able to provide hazardous waste disposal services.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0516 |
7/14/21 |
$25,000.00 |
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1st Renewal |
21-0855 |
11/3/21 |
$25,000.00 |
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2nd Renewal |
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|
$15,000.00 |
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Total Revised Amount |
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$65,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $15,000.00
Prime Vendor: Brooks Environmental Solutions, LLC
Prime Status: African American Male Business Enterprise-Non-Certified
Location: Brookhaven, GA
County: Dekalb County
Prime Value: $15,000.00 or 100.00%
Total Contract Value: $15,000.00 or 100.00%
Total M/FBE Value: $15,000.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contractor’s Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$25,000.00 |
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Previous Adjustments: |
$25,000.00 |
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This Request: |
$15,000.00 |
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TOTAL: |
$65,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1160: General, Real Estate and Asset Management, Professional Services- $12,500 “Subject to availability of funding adopted for FY2023 by BOC”
Funding Line 2:
100-520-5221-1160: General, Real Estate and Asset Management, Professional Services- $12,500 “Subject to availability of funding adopted for FY2023 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating: 100%
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2022 |
6/30/2022 |