Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Real Estate and Asset Management, 21ITB129983C-MH, Scrap Metal Removal with anticipated revenue in the amount of $5,000.00 with North Fulton Metals, LLC (Alpharetta, GA), to provide scrap metal recycling services for Fulton County facilities. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2023 through December 31, 2023. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
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Summary & Background Request approval to renew existing contract to provide Scrap Metal Removal for Fulton County facilities for FY2023. This is a revenue generating contract.
Scope of Work: This contract allows the County to adhere to state law regarding disposal of scrap metal. Georgia law stipulates that scrap metal must be discarded in accordance with Environmental Protection Agency (EPA) guidelines. The scope of work also includes, but is not limited to, the following concept for scrap metal removal:
1. The contractor will pick up accumulated scrap metal for recycling and will provide and service commercial/industrial collection containers which would be needed on both a permanent and temporary basis at various Fulton County locations as required.
2. The collection containers shall be the forty (40) cubic yard, open-top, roll-off, or trailer type. When a service call is placed to empty/replace/remove container, vendor must respond within twenty-for (24) hours from time of call.
3. The County generates a variety of scrap metals including copper, aluminum, brass, stainless steel, steel, cast iron and others. The vendor shall furnish all labor, materials, insurance, equipment, tools, supervision, and incidentals necessary to accomplish the work in this specification and shall be responsible for disposal of all material in a manner that conforms to local, state, and national codes.
The Contractor, is responsible to submit the revenue percentage for each scrap metal item as below:
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No |
Description |
Revenue Percent (%) of AMM Index Published |
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1 |
Ferrous Metal |
70 |
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2 |
Copper |
60 |
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3 |
Aluminum |
30 |
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4 |
Stainless Steel |
60 |
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5 |
Brass |
80 |
Community Impact: This contract is necessary to maintain a safe, environment for the patrons and employees in County facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
We anticipated the scrap metal removal efforts to be slightly above the previous year’s average ($4,564.00) due to recycling from various projects. We anticipate the expected revenue of approximately $5,000.00 for FY2023.
DREAM will coordinate and manage the collection of obsolete equipment designated for surplus and scrap metal from all County Departments. Georgia law stipulates that scrap metal must be discarded in accordance with EPA guidelines and state laws. This contract will allow the County to be compliant these regulations.
Historical Revenue History:
- FY2022: The County has collected no revenue as of 7/18/ 2022
- FY2021: The County has collected $4,563.70 in revenue
- FY2020: The County has collected no revenue due to Covid -19
- FY2019: The County has collected $12,000.00 in revenue
Project Implications: This contract is critical for the removal of scrap metal from countywide agencies.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this contract is not approved, the County will not be able to provide scrap metal removal services or generate revenue for the County.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
21-0520 |
10/4/21 |
$5,000.00 |
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1st Renewal |
21-0854 |
11/3/21 |
$5,000.00 |
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2nd Renewal |
|
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$5,000.00 (Anticipated Revenue) |
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Total Revised Amount |
|
|
$15,000.00 (Revenue Generating) |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $5,000.00
Prime Vendor: North Fulton Metals, LLC
Prime Status: Non-Minority
Location: Alpharetta, GA
County: Fulton County
Prime Value: $5,000.00 or 100.00%
Total Contract Value: $5,000.00 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contractor’s Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$5,000.00 |
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Previous Adjustments: |
$5,000.00 |
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This Request: |
$5,000.00 (Anticipated Revenue) |
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TOTAL: |
$15,000.00 (Revenue Generating) |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5201-6325: General, Real Estate and Asset Management, Revenue- $5,000 (Anticipated revenue)
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: No renewal option remaining |
Overall Contractor Performance Rating: 100%
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2022 |
6/30/2022 |