Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Real Estate and Asset Management, 20ITB126000C-GS, Asphalt/Concrete Pavement Maintenance and Repair Services in the amount of $200,000.00 with CRM Services, LLC (Austell, GA), to provide asphalt/concrete pavement maintenance and repair services on an “as needed” basis for Fulton County. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2023 through December 31, 2023.
(APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Approval to renew existing contract for Asphalt/Concrete Pavement Maintenance and Repair Services on an “as needed” basis for Fulton County for FY2023.
Scope of Work: The contract furnishing all materials, labor, tools, equipment, and appurtenances necessary to provide asphalt/concrete pavement maintenance and repair services on an “as needed” basis for Fulton County.
The scope of work includes, but is not limited to:
(A) Asphalt Maintenance and Repair
• Asphalt Milling Overlay
• Potholes Repair
(B) Asphalt Seal Coating and Crack Repair
(C) Pavement Striping, Stenciling and Wheel Stops
(D) Concrete Maintenance and Repair
• Driveway Apron Replacement
• Drive Apron Repair
• Sidewalk Repair
• New Sidewalk
• New Steps
• Concrete Curb and Cutter Replacement
Community Impact: This contract provides the ability to preserve and extend the life of the concrete pavement at County-own properties.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
This is a Standby Contract that is dependent on the availability of resources provided as part of DREAM Pay as You Go capital program, FCURA bond, and end-user/ departmental operating/capital funding as identified and adopted for FY2023.
This is a time and material contract. The requested spending authority in the total amount of $200,000 covers the cost for materials and labor hours for the maintenance and repairs for the asphalt/concrete pavement for FY2023.
Historical Expenditures:
FY2022: The County expenditure as of 7/11/2022, $37,761.85
FY2021: There were no expenditure
FY2020: The County spent $210,514.75
FY2019: The County spent $90,197.89
FY2018: The County spent $189,103.97
FY2017: The County spent $184,993.00
Project Implications: This contract requires specialty tools, equipment, training, and skills. If not immediately repaired, over time the structure of the asphalt and pavement surfaces will weaken and could cause damage to the County and patron vehicles at these County-own facilities.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If the renewal contract is not approved, the County will not be able to provide asphalt/concrete pavement maintenance and repair services for County-owned facilities.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0890 |
12/2/20 |
$200,000.00 |
|
1st Renewal |
21-0747 |
10/6/21 |
$200,000.00 |
|
2nd Renewal |
|
|
$200,000.00 |
|
Total Revised Amount |
|
|
$600,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $200,000.00
Prime Vendor: CRM Services, LLC
Prime Status: African American Male Business Enterprise-Non Certified
Location: Austell, GA
County: Cobb County
Prime Value: $200,000.00 or 100.00%
Total Contract Value: $200,000.00 or 100.00%
Total M/FBE Value: $200,000.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contractor’s Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$200,000.00 |
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Previous Adjustments: |
$200,000.00 |
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This Request: |
$200,000.00 |
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TOTAL: |
$600,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-TBD: Capital, Real Estate and Asset Management, To-Be Determine -$200,000.00 This is a Standby Contract that is dependent on the availability of resources provided as part of DREAM Pay as You Go capital program, FCURA bond, and end-user/departmental operating/capital funding as identified and adopted for FY2023. Purchase Order will be guided by the available adopted FY2023 Pay as you Go funding.
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: No renewal option remaining |
Overall Contractor Performance Rating: 3.20
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2022 |
6/30/2022 |