Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Real Estate and Asset Management, 20ITB125615C-GS, Standby Fencing Installation and Repair in the amount of $200,000.00 with Allied Fence Company, Inc. (Mableton, GA) to provide standby fencing installation and repair on an “as needed” basis for Fulton County. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2023 through December 31, 2023. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Approval to renew existing contract for Standby Fencing Installation and Repair on an “as needed” basis for Fulton County for FY2023.
Scope of Work: The contract furnishing all materials, labor, tools, equipment, and appurtenances necessary to provide standby fencing installation of new fence and replacement of existing fencing on an “as needed” basis for Fulton County facilities. The fencing types consist of chain link, ornamental iron, and steel fencing.
Community Impact: This contract ensures the security of County properties.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
This is a Standby Contract that is dependent on the availability of resources provided as part of DREAM Pay as You Go capital program, FCURA bond, and end-user/departmental operating/capital funding as identified and adopted for FY2023.
This is a time and material contract. The requested spending authority in the total amount of $200,000 covers the cost for materials and labor hours for the replacement and maintenance repairs for installation of galvanized chain link fencing for FY2023.
Historical Expenditures:
FY2022: The County expenditure as of 7/12/2022, $46,886.00
FY2021: The County spent $252,066.10
FY2020: The County spent $210,514.75
FY2019: The County spent $176,992.00
FY2018: The County spent $36,904.00
FY2017: The County spent $49,561.00
Project Implications: This contract requires specialty tools, equipment, training, and skills. If not approved, fencing repairs and installation will not be performed in a timely or cost-effective manner to secure all generators and HVAC systems at County facilities to prevent theft and vandalism.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this renewal contract is not approved, the County cannot provide standby fencing installation and repair to secure Fulton County facilities.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0701 |
10/7/20 |
$200,000.00 |
|
1st Renewal |
21-0748 |
10/6/21 |
$200,000.00 |
|
Increase Spending Authority |
21-0917 |
11/17/21 |
$150,000.00 |
|
2nd Renewal |
|
|
$200,000.00 |
|
Total Revised Amount |
|
|
$750,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $200,000.00
Prime Vendor: Allied Fence
Prime Status: Non-Minority
Location: Mableton, GA
County: Cobb County
Prime Value: $200,000.00 or 100.00%
Total Contract Value: $200,000.00 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contractor’s Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$200,000.00 |
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Previous Adjustments: |
$350,000.00 |
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This Request: |
$200,000.00 |
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TOTAL: |
$750,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-TBD: Capital, Real Estate and Asset Management, To-Be Determine -$200,000.00 This is a Standby Contract that is dependent on the availability of resources provided as part of DREAM Pay as You Go capital program, FCURA bond, and end-user/departmental operating/capital funding as identified” adopted for FY2023. Purchase Order will be guided by the available adopted FY2023 Pay as you Go funding.
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: No renewal option remaining |
Overall Contractor Performance Rating: 4.00
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2022 |
6/30/2022 |