Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Department of Public Works, 20ITBC101020A-CJC, Water Meters in the amount of $1,078,910.67 with Delta Municipal Supply Company (Lawrenceville, GA), to provide water meters. Effective upon BOC approval through December 31, 2022. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Department of Public Works recommends approval to increase spending authority, 20ITBC101020A-CJC, Water Meters. The additional authority is needed to procure materials without delay due to significant delays in material deliveries and availability of supply chain issues.
Scope of Work: The contract with Delta Municipal Supply Company provides for the procurement of water meters to be installed at new water service connections and for repairs and replacement of current service locations. On November 3, 2021, Delta Municipal was approved to supply 34 large water meters and 2,070 small water meters in 2022 for a cost of $750,000. Public Works has received these meters and have installed them throughout our service area. Currently, Public Works has a limited number of meters in stock for new installations in addition to the replacement of 600 residential and commercial meters due to malfunctions that inhibit the accuracy of recording water usage and associated potential loss of revenue. This increased spending authority will purchase additional meters to address this any new meter installations and replacements between now and the first quarter of 2023. In all, 20 large meters and 3,100 small meters can be purchased at this time through the supplier. Current supply chain and shipping issues could potentially cause delay in the delivery of equipment if we wait until 2023. Additionally, the equipment can be purchased at the current rate and not the renewal rate we will be negotiating for 2023 later this fall.
Community Impact: Approval to increase spending authority will avoid delays in the procurement of Water Meters. Failure to procure/ maintain these items in stock can negatively impact the operational support of the Water Services Division to install water meters in a timely manner. Subsequent negative constituent billing issues can ensue if not procured efficiently.
Department Recommendation: The Department of Public Works recommends approval to increase spending authority to the contract with Delta Municipal Supply Company not to exceed the recommended increased amount of $1,078,910.67.
Project Implications: The efficient procurement of water meters is necessary to ensure accurate billing of water consumption for all water system customers.
Community Issues/Concerns: No issues/concerns have been raised by constituents or clients regarding this agenda item.
Department Issues/Concerns: The Department of Public Works does not have any issues or concerns with the proposed price increase.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0999 |
2/3/2021 |
$750,000.00 |
|
1st Renewal |
21-0868 |
11/3/2021 |
$750,000.00 |
|
Amendment No. 1 |
|
|
$1,078,910.67 |
|
Total Revised Amount |
|
|
$2,578,910.67 |
Contract & Compliance Information
Contract Value: $1,078,910.67
Prime Vendor: Delta Municipal Supply Co.
Prime Status: Non-Minority
Location: Lawrenceville, GA
County: Gwinnett County
Prime Value: $1,078,910.67 or 100%
Subcontractor: None
Total Contract Value: $1,078,910.67 or 100%
Total M/FBE Value: $-0-
Exhibits Attached
Exhibit 1: Amendment Form No.1
Exhibit 2: Contractor Performance Report
Contact Information
Nick Ammons, Deputy Director, Public Works, (404) 612-7530
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$750,000.00 |
|
Previous Adjustments: |
$750,000.00 |
|
This Request: |
$1,078,910.67 |
|
TOTAL: |
$2,578,910.67 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
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Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1450: Water & Sewer R & E, Public Works, Maintenance Supplies - $400.00
Funding Line 2:
203-540-5400-W046: Water & Sewer R & E, Public Works, Water Meter Replacements - $1,078,510.67
|
Key Contract Terms |
|
Start Date: 1/1/2022 |
End Date: 12/31/2022 |
|
Cost Adjustment: |
Renewal/Extension Terms: 1 option remains |
Overall Contractor Performance Rating: 3.00
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2022 |
6/28/2022 |