Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a change order less than 10% - Public Works Department, 21ITB129828K-JAJ, Camp Creek WRF UV Replacement in the amount of $113,911.00 with Archer Western Construction, LLC (Atlanta, GA) to provide construction services related to the Camp Creek WRF UV replacement. Effective upon BOC approval. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: This project involves replacement of the ultraviolet (UV) system. The UV system is the main component of the final treatment process at the Camp Creek Water Reclamation Facility (WRF) before the treated water is returned to the Chattahoochee River through Camp Creek. This stage of treatment is responsible for eliminating viruses and bacteria that may be harmful to the people and the environment. The current UV system has reached the end of its useful design life.
Scope of Work: The manufacturer of the chosen UV system provided additional information regarding the sizing of the UV system necessary for Camp Creek WRF. This change order represents the costs associated with ensuring that the UV system is properly sized. The current change order reflects credits from the UV system manufacturer for the initial UV system and the difference in prices to install the revised UV system that will meet Camp Creek’s regulatory requirements.
Community Impact: The Camp Creek WRF is the largest treatment facility that serves the South Fulton County area. It serves the majority of the public sewage areas of each city within South Fulton, including a portion of Atlanta. Proper operation of the facility is necessary to preserve the health and safety of the public/environment it serves. This facility is also vital in supporting the continued economic activity/development of the South Fulton area.
Department Recommendation: The Public Works Department recommends approval of this item.
Project Implications: Costs related to this item are required to ensure the correct UV system is installed. The Camp Creek Water Reclamation Facility will not be able to meet permit requirements if the proper UV equipment is not installed.
Community Issues/Concerns: No community concerns or issues have been noted.
Department Issues/Concerns: No departmental concerns or issues noted.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0573 |
8/4/2021 |
$4,100,000.00 |
|
Change Order #1 |
|
|
$113,911.00 |
|
Total Revised Amount |
|
|
$4,213,911.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $113,911.00
Prime Vendor: Archer Western Construction, LLC
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $1,513.63 or 1.33%
Subcontractor: Anatek
Subcontractor Status: Hispanic Female Business Enterprise - Certified
Location: Marietta, GA
County: Cobb County
Contract Value: $2,130.95 or 1.87%
Subcontractor: Excel Electrical Technologies
Subcontractor Status: Non-Minority
Location: Kennesaw, GA
County: Cobb County
Contract Value: $85,151.00 or 74.75%
Subcontractor: J R Hoe
Subcontractor Status: Non-Minority
Location: Louisville, LKY
County: Jefferson County
Contract Value: $25,115.42 or 22.05%
Total Contract Value: $113,911.00 or 100.00%
Total M/FBE Value: $2,130.95 or 1.87%
Exhibits Attached
Exhibit 1: Change Order Agreement
Exhibit 2: Contractor’s Performance Report
Exhibit 3: Cost Breakdown
Contact Information (Type Name, Title, Agency and Phone)
title
David E. Clark, P.E., Director, Public Works Department 404-612-2804
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$4,100,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$113,911.00 |
|
TOTAL: |
$4,213,911.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-I052: Water & Sewer R&E, Public Works, Camp Creek 35 Mgd
|
Key Contract Terms |
|
Start Date: Upon BOC Approval |
End Date: |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 4.0
Would you select/recommend this vendor again?
Choose an item.
|
Report Period Start: |
Report Period End: |
|
4/1/2022 |
6/30/2022 |