Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 21RFP120820K-CRB, Standby Professional Services for Environmental Engineering & Testing Services in the total amount of $90,000.00 with (A) Wood Environment & Infrastructure Solutions, Inc. (Atlanta, GA), in the amount of $30,000.00; (B) Atlas Technical Consultants, Inc. (Austin, TX), in the amount of $30,000.00; and (C) United Consulting Group, Ltd. (Norcross, GA), in the amount of $30,000.00, to provide standby environmental engineering and testing services on an “as needed/task order assignment” basis for a variety of professional services projects in support of the Department of Real Estate and Asset Management. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2023, through December 31, 2023. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Approval to renew existing contracts for Standby Professional Services for Standby Environmental Engineering and Testing Services for Fulton County for FY2023.
Scope of Work: The project Scope of Work is for one or more stand-by contracts for each group or discipline identified to provide standby environmental engineering and testing services on an “as needed/task order assignment” basis in support of the Department of Real Estate and Asset Management.
The services include but not limited to the following:
1. Basic Services
2. General Scope Requirements
3. Pre-Design and Pre-Construction Activities:
(a) Perform various Land Acquisition functions
(b) Geotechnical, archeological, and environmental surveys
4. Environmental Engineering, Materials Testing & Inspections Services (EETI):
(a) Asbestos, lead based paint and contaminated soil surveys
(b) Geotechnical sampling, testing, and reporting
(c) Water testing & surveys
(d) Phase I & II environmental assessments
5. Indoor Air Quality Services (IAQ):
(a) Qualified visual inspection for identifying indoor microbial and/or chemical contaminant
(b) Direct-reading measurements of temperature, relative humidity, and carbon dioxide in air
(c) Air sampling using IAQ-specific methodologies
(d) Sample analysis performed by a laboratory, accredited, or certified by State of GA EPA
6. Code Required Special Construction Materials Inspection Services (SCMI):
(a) IBC Required Verification and Inspection of Steel Construction
(b) IBC Required Verification and Inspection of Concrete Construction
(c) IBC Required Verification and Inspection of Masonry Construction
(d) Construction Material Testing, Inspections
Community Impact: Contract allows DREAM to test and ensure proper air quality in County facilities visited by the public as well as facilitate environmental testing associated with land acquisitions, construction projects, etc.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
This is a Standby Contract that is dependent on the availability of resources provided as part of DREAM Pay as You Go capital program, FCURA bond, and end-user/ departmental operating/ capital funding as identified and adopted for FY2023. Task /Delivery/or Purchase Orders will be guided by the available adopted FY2023 Pay as you Go funding.
Historical Expenditures:
FY2022: The County expenditure as of 7/19/2022, $20,200.00
FY2021: There were no expenditures
FY2020: The County spent $24,735.00
FY2019: The County spent $6,050.00
FY2018: The County spent $24,378.75
Project Implications: The intent of this professional services is for one or more firms to provide some, all or any combination of the various and diverse technical, professional, environmental engineering and testing services for the County on an “as-needed/task order assignment” basis. Whenever services are requested by the County, the Contractor will submit a written proposal for the specific project based on the scope of services requested by the County.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these renewal contracts are not approved, the County does not have the internal capacity, or the expertise, to perform these services in-house. Environmental testing and specialty testing/engineering services would not be performed in a timely or cost-effective manner.
Contract Modification
(A) Wood Environmental & Infrastructure Solutions, Inc.
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0568 |
8/4/21 |
$30,000.00 |
|
1st Renewal |
21-0814 |
10/6/21 |
$30,000.00 |
|
2nd Renewal |
|
|
$30,000.00 |
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Total Revised Amount |
|
|
$90,000.00 |
(B) Atlas Technical Consultants, Inc.
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0568 |
8/4/21 |
$30,000.00 |
|
1st Renewal |
21-0814 |
10/6/21 |
$30,000.00 |
|
2nd Renewal |
|
|
$30,000.00 |
|
Total Revised Amount |
|
|
$90,000.00 |
(C) United Consulting Group, LTD
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0568 |
8/4/21 |
$30,000.00 |
|
1st Renewal |
21-0814 |
10/6/21 |
$30,000.00 |
|
2nd Renewal |
|
|
$30,000.00 |
|
Total Revised Amount |
|
|
$90,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $90,000.00
(A)
Contract Value: $30,000.00
Prime Vendor: Wood Environmental & Infrastructure, Inc.
Prime Status: Non-Minority
Location: Alpharetta, GA
County: Fulton County
Prime Value: $19,500.00 or 65.00%
Subcontractor: Premier Drilling, LLC
Subcontractor Status: Non-Minority
Location: Loganville, GA
County: Walton County
Contract Value: $3,000.00 or 10.00%
Subcontractor: AS Engineering & Consulting
Subcontractor Status: Asian Male Business Enterprise-Non-certified
Location: Atlanta, GA
County: Fulton County
Contract Value: $4,500.00 or 15.00%
Subcontractor: JAT Consulting
Subcontractor Status: White Female Business Enterprise- Certified
Location: Kennesaw, GA
County: Cobb County
Contract Value: $3,000.00 or 10.00%
Total Contract Value: $30,000.00 or 100.00%
Total M/FBE Value: $7,500.00 or 25.00%
(B)
Contract Value: $30,000.00
Prime Vendor: Atlas Technical Consultants, Inc.
Prime Status: Non-Minority
Location: Austin, TX
County: Travis County
Prime Value: $30,000.00 or 100.00%
Total Contract Value: $30,000.00 or 100.00%
Total M/FBE Value: $-0-
(C)
Contract Value: $30,000.00
Prime Vendor: United Consulting Group, Ltd.
Prime Status: Non-Minority
Location: Norcross GA
County: Gwinnett County
Prime Value: $21,600.00 or 72.00%
Subcontractor: Accura Engineering & Consulting
Subcontractor Status: Asian Female Business Enterprise-Certified
Location: Atlanta, GA
County: Fulton County
Contract Value: $2,100.00 or 7.00%
Subcontractor: Analytical Environmental Services
Subcontractor Status: White Female Business Enterprise-Certified
Location: Atlanta, GA
County: Fulton County
Contract Value: $2,100.00 or 7.00%
Subcontractor: Geo Lab
Subcontractor Status: Non-Minority
Location: Winder, GA
County: Barrow County
Contract Value: $2,100.00 or 7.00%
Subcontractor: Gable Drilling Co.
Subcontractor Status: White Female Business Enterprise-Non-Certified
Location: Cumming, GA
County: Forsyth County
Contract Value: $2,100.00 or 7.00%
Total Contract Value: $30,000.00 or 100.00%
Total M/FBE Value: $6,300.00 or 21.00%
Grand Contract Value: $90,000.00 or 100.00%
Grand M/FBE Value: $13,800.00 or 15.33%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Contractor’s Performance Reports
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$90,000.00 |
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Previous Adjustments: |
$90,000.00 |
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This Request: |
$90,000.00 |
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TOTAL: |
$270,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-TBD: Capital, Real Estate and Asset Management, To-Be Determine -$90,000.00 This is a Standby Contract that is dependent on the availability of resources provided as part of DREAM Pay as You Go capital program, FCURA bond, and end-user/departmental operating/capital funding as identified” adopted for FY2023. Purchase Order will be guided by the available adopted FY2023 Pay as you Go funding.
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating:
Wood Environmental & Infrastructure 4.00
Atlas Technical Consultants, Inc. 3.80
United Consulting Group Not received an evaluation due to unavailability of assigned projects
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2022 |
6/30/2022 |