Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to terminate contract - Department of Real Estate and Asset Management, 21ITB128258C-CG, Janitorial Services for Selected Fulton County Facilities (Groups C, D & G) with Buckhead Elite Construction Trust (Atlanta, GA) Effective as of September 30, 2022. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-421, when a contract requires termination or rescission of the award, it shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval to terminate contract for convenience from providing janitorial services Group G (North Senior Centers & Central Senior Centers), effective September 30, 2022.
Scope of Work: The Department of Real Estate and Asset Management recommends approval to terminate this contract with Buckhead Elite Construction Trust which has requested to be released from its contractual obligation to provide janitorial services for Group G: (North Senior Centers) which consists of 5 facilities (HG Darnell, North Fulton, DC Benson, Dogwood and New Horizons) with a total of 74,002 cleanable sq. ft. and (Central Senior Centers) which consist of two (2) facilities (Edgewood and Helene S. Mills) with a total of 30,093 cleanable sq. ft.
Buckhead Elite Construction Trust notified the County of its decision on July 27, 2022, to be released from its contractual obligation, and to end their commitment with the County, see Exhibit 1 attached.
The Contract is being terminated pursuant to Article 14, “Termination for Convenience of County”, where the County may terminate the Agreement for its convenience at any time by a written notice to the Contractor.
Community Impact: The overall community impact is to provide clean and sanitary facilities for the selected facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to terminate this contract.
Project Implications: This contract services will be reassigned to the next lowest responsible janitorial contractor to provide and maintain sustainable clean and sanitary County facilities. The effective cleaning program is a critical component to keeping a healthy and productive environment.
Community Issues/Concerns: None, that the Department is aware.
Department Issues/Concerns: If this contract termination is not approved, there will be a delay in providing janitorial services for these selected County facilities.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0519 |
7/14/21 |
$138,847.50 |
|
1st Renewal |
21-1017 |
12/15/21 |
$333,282.00 |
|
Contract Termination |
|
|
($186,711.88) |
|
Total Revised Amount |
|
|
$285,417.62 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: ($186,711.88)
Prime Vendor: Buckhead Elite Construction Trust, LLC
Prime Status: African American Female Business Enterprise-Non-Certified
Location: Atlanta, GA
County: Fulton County
Prime Value: ($186,711.88) or 100.00%
Subcontractor: None
Total Contract Value: ($186,711.88) or 100.00%
Total M/FBE Value: ($186,711.88) or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contractor Termination Notice
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$138,847.50 |
|
Previous Adjustments: |
$333,282.00 |
|
This Request: |
($186,711.88) |
|
TOTAL: |
$285,417.62 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
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Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5221-1176: General, Real Estate and Asset Management, Cleaning Services- ($186,711.88)
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 9/30/2022 |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 0.80
Would you select/recommend this vendor again?
No
|
Report Period Start: |
Report Period End: |
|
5/15/2022 |
7/20/2022 |