Department
Library
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval to allow the purchase of software for 5 recently refreshed computers at the Auburn Research Library. Crowley Micrographics, Inc dba The Crowley Company will provide 5 licenses at $1,600.00 per license for a total of $8,000.00. Upon approval, the software will be added to the department’s annual 2023 AML list. This is action is effective immediately upon approval and does not require any additional renewal hereafter unless compatibility issues arise with the next wave of refresh PCs. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
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Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
No
Summary & Background The Auburn Library recently had 5 computers replaced which caused issues with the microfiche machines due to the current software being outdated. The new computers require a software license upgrade for each PC. Theses machine are vital for researchers searching for old/dated information that is stored at this branch. A PC refresh at the Auburn Library has caused a software upgrade issue with the microfiche machines located at this branch. The computers running the units were old and outdated. The refresh caused a mandatory software upgrade requirement.
Scope of Work: The Library will purchase 5 software licenses for each of its microfiche machines.
Community Impact: There is no community impact.
Department Recommendation: The County recommends approval of this contract
Project Implications: There are no project implications if this is not approved.
Community Issues/Concerns: The microfiche machines are a heavily utilized piece of equipment. Researchers and citizens will feel an impact if this item is not approved.
Department Issues/Concerns: The department is concerned with the patron response if this item is not approved.
Contract Modification (Delete this chart only if the Requested Action is for a NEW award. Simply insert the text “New Procurement.” If the Requested Action is for a Contract Modification ((Renewal, Amendment, Change Order, Extension, Increase Spending Authority)), the chart should remain and be completed.)
This is not a procurement item.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
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Exhibits Attached
Exhibit A: Crowley Company Quote
Contact Information (Type Name, Title, Agency and Phone)
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Jamar Parker, Financial Systems Manager 404-771-7578
Contract Attached
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No
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
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Previous Adjustments: |
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This Request: |
$8,000 |
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TOTAL: |
$8,000 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-650-6565-1113, General, Library, Library-Public Service Operations, Software License,
Funding Line 2:
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Key Contract Terms |
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Start Date: Upon Approval |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: No Renewal Option |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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Upon Approval |
12/31/2022 |