Department
Medical Examiner
Requested Action
title
Request approval to increase spending authority - Medical Examiner, 19ITB867972C-BKJ, Pick-up, Removal and Delivery of Deceased Remains, in the amount of $15,000.00 with Middleton Mortuary Transport (Fairburn, GA) to provide transportation of deceased remains. Effective upon BOC approval. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Justice and Safety
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Medical Examiner’s office recommends approval of an increase in spending authority to cover costs in excess of the contract amount for transport services. The office has experienced a 48% percentage increase in cases over 2019. This increase in cases has resulted in expenses for transport services to increase by $15,000 over the contract amount.
Scope of Work: The vendor provides transport services of decedents to the Medical Examiner’s Office.
Community Impact: None
Department Recommendation: BOC approval of the increase in spending authority to cover cost for expenses above the contracted amount.
Project Implications: Approval is needed to pay expenses above contract amount to continue transport of decedents.
Community Issues/Concerns: None
Department Issues/Concerns: If the increase is not approved, the Medical Examiner’s office cannot process invoices for the vendor beyond contract amount.
Contract Modification:
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
19-1125 |
12/18/2019 |
$120,000.00 |
|
1st Renewal |
20-0720 |
10/21/2020 |
$120,000.00 |
|
2nd Renewal |
21-0898 |
11/17/2022 |
$120,000.00 |
|
Increase Spending Authority |
|
09/21/2022 |
$15,000.00 |
|
Total Revised Amount |
|
|
$375,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $15,000.00
Prime Vendor: Middleton Mortuary Transport
Prime Status: African American Male Business Enterprise-Non Certified
Location: Fairburn, GA
County: Fulton County
Prime Value: $15,000.00 or 100.00%
Total Contract Value: $15,000.00 or 100.00%
Total M/FBE Value: $15,000.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 1 to Form of Agreement
Exhibit 2: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Marian Green, Deputy Director, Medical Examiner’s Office, (404) 613-4504
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$120,000.00 |
|
Previous Adjustments: |
$240,000.00 |
|
This Request: |
$15,000.00 |
|
TOTAL: |
$375,000.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
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Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-340-3400-1160: General, Medical Examiner, Professional Services
|
Key Contract Terms |
|
Start Date: 1/1/2019 |
End Date: 12/31/2022 |
|
Cost Adjustment |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
No
|
Report Period Start: |
Report Period End: |
|
4/1/2022 |
6/30/2022 |