Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Department of Real Estate and Asset Management, Sourcewell Contract #042821-ORK, Pest Control Services Countywide in the amount of $65,000.00 with Orkin, LLC (Atlanta, GA) due to increased service costs due to out of scope services at multiple County facilities. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Approval to increase spending authority to cover the costs for additional pest control services for all Fulton County facilities for the remainder of FY2022.
Scope of Work: The increase spending authority is being requested to cover costs associated with out-of-scope services related to bed bugs, spiders, and bees at multiple County facilities. The table below details out of scope expenditures that have driven the need for additional spending authority.
|
Location |
Treatment |
Cost |
|
Jail |
Lice/Bed bugs |
$36,675 |
|
Hapeville |
Spiders |
$5,000.00 |
|
North Training Center |
Bees |
$2,550.00 |
|
Bowden Senior Center |
Bees |
$1,000.00 |
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Total |
|
$45,225.00 |
This contract provides all labor, equipment, transportation, and material necessary to ensure approximately 131 County facilities will be free of pests. The objectives shall be to eliminate or reduce current unacceptable pest populations.
The scope of work also includes but is not limited to:
1. Provide a comprehensive pest control treatment plan and schedule of service for each facility.
2. The treatment of the exterior perimeter of every building for ants and other pests, (excluding wood destroying organisms) on a monthly minimum or as needed basis.
3. Rodent control around the exterior of every building utilizing bait stations and various flavors of baits. The bait stations will be weatherproof, secured, and numbered.
4. Rodent control for interior shall consist of mechanical traps or glue boards.
5. Control of birds shall be provided as needed.
6. Treatment of non-housing, non-food production areas, such as hallways, storage rooms, janitorial rooms, and loading dock, shall be treated by spot or crack and crevice, as appropriate, on as schedule based on actual need.
7. The treatment of all pipe chases shall contain an insect growth regulator.
8. All treatment in sleeping areas shall consist only of gel-type baits.
Community Impact: The overall community impact is that pest carry diseases and germs, and they can spread these to humans if not managed properly.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to increase spending authority to cover costs for additional pest control services not covered under the terms of the base pest control contract.
The requested increase in the total amount of $50,000 will allow the Department to manage and control the pest infestations and to cover the cost for pest control services and treatment for County facilities for the remainder of FY2022.
The project management is coordinated by the Department of Real Estate and Asset Management Grounds Maintenance Team.
Historical Expenditures:
- FY2022: The County expenditures as of 9/1/2022, $131,152.28
- FY2021: The County spent $160,000.00
- FY2020: The County spent $200,000.00
- FY2019: The County spent $155,000.00
- FY2018: The County spent $150,000.00
Project Implications: The integrated pest control management program is to ensure all County facilities are free of pests and rodents; in keeping clean and sanitary facilities that provides healthy and productive environment.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this request for an increase in spending authority is not approved, the County will not be able to provide adequate pest control services through the end of FY 2022.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0968 |
12/1/21 |
$180,000.00 |
|
Increase Spending Authority No. 1 |
|
|
$65,000.00 |
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Total Revised Amount |
|
|
$245,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Click or tap here to enter text.
Exhibits Attached
Exhibit 1: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$180,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$65,000.00 |
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TOTAL: |
$245,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-999-S200-1160: General, Non-Agency, Professional Services- $65,000.00
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2022 |
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Cost Adjustment: N/A |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 3.60
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2022 |
8/31/2022 |