Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 20ITB125868C-CG, Glass and Plexiglas Repair and Replacement in the total amount of $55,000.00 with (A) Brad Construction Company II, LLC (Fayetteville, GA) in the amount of $40,000.00; and (B) P & E Mirror and Glass, LLC (Atlanta, GA) in the amount of $15,000.00, to provide glass and plexiglas repair and replacement on an “as needed” basis” for Fulton County. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2023 through December 31, 2023. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval to renew existing contract to provide Glass and Plexiglas Repair and Replacement on “as-needed” basis for Fulton County for FY2023.
Scope of Work: These contracts furnish repair, installation and/or replacement of glass and/or Plexiglas at various locations on an “as needed” basis. The detailed scope of work will vary by individual projects as assigned over the term of the contract. The scope of work includes the removal and replacement of existing damaged glass for items such as, but not limited to, plate glass, table-top glass, storefront glass, passageway door glass, shower door glass, mirrors, glass supplies and materials. Glass products exclude automobiles and truck window glass.
These Countywide contracts are considered a stand-by contract that is used on an “as-needed” basis that provide repairs and replacement of damaged glass and/or Plexiglas due to vandalism of County properties.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested spending authorities in the total amount of $55,000 is sufficient to cover the cost for labor, materials, repairs, and replacement of glass windows at the Central Library which is coming out warranty due to increase of climate related damages for FY2023.
Expenditure History:
- FY2022: The County expenditures as of 8/10/ 2022, $14,995.00
- FY2021: There were expenditures
- FY2020: The County spent $49,544.00
- FY2019: The County spent $90,607.00
- FY2018: The County spent $36,904.00
Project Implications: These contracts require specialty tools, equipment, training, and skills. Glass and Plexiglas repair and replacement will not be performed in a timely or cost-effective manner if this contract is not approved.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If these renewal contracts are not approved, the Department cannot provide glass and Plexiglas repair and replacement for Countywide facilities.
Contract Modification
(A) Brad Construction Company II, LLC
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0703 |
10/7/20 |
$50,000.00 |
|
1st Renewal |
21-0794 |
10/20/21 |
$40,000.00 |
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2nd Renewal |
|
|
$40,000.00 |
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Total Revised Amount |
|
|
$130,000.00 |
(B) P & E Mirror and Glass, LLC
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0703 |
10/7/20 |
$25,000.00 |
|
1st Renewal |
21-0794 |
10/20/21 |
$15,000.00 |
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2nd Renewal |
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|
$15,000.00 |
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Total Revised Amount |
|
|
$55,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $55,000.00
(A)
Prime Vendor: Brad Construction II
Prime Status: African American Male Business Enterprise-Certified
Location: Fayetteville, GA
County: Fayette County
Prime Value: $40,000.00 or 100.00%
Total Contract Value: $40.000.00 or 100.00%
Total M/FBE Value: $40.000.00 or 100.00%
(B)
Prime Vendor: P & E Mirror and Glass, LLC
Prime Status: African American Male Business Enterprise Certified
Location: Atlanta, GA
County: Fulton County
Prime Value: $15,000.00 or 100.00%
Total Contract Value: $15,000.00 or 100.00%
Total M/FBE Value: $15,000.00 or 100.00%
Grand Total of Contract: $55,000.00 or 100.00%
Grand Total M/FBE Value: $55,000.00 or 100.00%
Exhibits Attached
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Contractor’s Performance Reports
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$75,000.00 |
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Previous Adjustments: |
$55,000.00 |
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This Request: |
$55,000.00 |
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TOTAL: |
$185,000.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance- $30,000 “Subject to availability of funding adopted for FY2023 by BOC”
Funding Line 2:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance- $25,000 “Subject to availability of funding adopted for FY2023 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating:
Brad Construction II 3.60
P & E Mirror and Glass, LLC 4.00
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2022 |
6/30/2022 |