Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Real Estate and Asset Management, 20ITB126371C-CG Towing and Wrecker Services for County Fleet in an amount not to exceed $30,000.00 with S&W Services of Atlanta Inc. (Atlanta, GA), to provide towing and wrecker services on an “as-needed” basis for the County fleet. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2023 through December 31, 2023. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval to renew existing contract to provide Towing and Wrecking Services on an “as-needed” basis for Fulton County fleet vehicles for FY2022.
Scope of Work: This contract provides towing services, tire changing, lock out assistance and battery charging/starting services for the County’s fleet vehicles on an “as-needed” basis for 24 hours a day, 7 days per week.
The category of vehicle is as follows:
• Light-duty tow truck with the capacity to tow a vehicle with a combined gross vehicle weight of 14,000 pounds or less.
• Medium-duty tow truck with the capacity to tow a vehicle with a combined gross vehicle weight of 10,001 to 25,999 pounds or less.
• Heavy-duty tow truck with the capacity to tow a vehicle with a combined gross vehicle weight of 26,000 pounds or heavier.
Community Impact: None that the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested spending authority in the total amount of $30,000.00 is sufficient to cover the towing and wrecker services on as-needed basis for Fulton County fleet for FY2023. It is $10,000.00 than original approved or approved under the first renewal.
Historical Expenditures:
• FY2022: The County expenditures as of 9/7/2022, $14,727.00
• FY2021: There were no expenditure
• FY2015: The County spent $4,000.00
Project Implications: This contract requires specialty tools, equipment, training, and skills. Towing and wrecker services for County fleet will not be performed in a timely or cost-effective manner if this renewal contract is not approved.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this contract is not approved, the County will have to use retail services whose costs are higher.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0213 |
3/47/21 |
$40,000.00 |
|
1st Renewal |
21-0931 |
12/1/21 |
$40,000.00 |
|
2nd Renewal |
|
|
$30,000.00 |
|
Total Revised Amount |
|
|
$110,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $30,000.00
Prime Vendor: S & W Services of Atlanta, Inc.
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $30,000.00 or 100.00%
Total Contract Value: $30,000.00 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contractor’s Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$40,000.00 |
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Previous Adjustments: |
$40,000.00 |
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This Request: |
$30,000.00 |
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TOTAL: |
$110,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
700-520-5223-1710: Internal Services, Real Estate and Asset Management, Garage Parts- $30,000.00 “Subject to availability of funding adopted for FY2023 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: No renewal option remains |
Overall Contractor Performance Rating: 4.00
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2022 |
6/30/2022 |