Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Real Estate and Asset Management, 20ITB125925C-CG, Septic Tank and Grease Trap Maintenance Services Countywide in the amount of $25,000.00 with Darling Ingredients, Inc. - Dar Pro Solutions (Atlanta, GA), to provide septic tank and grease trap maintenance services on an “as needed” basis for the County. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2023 through December 31, 2023. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval to renew existing contracts to provide Septic Tank and Grease Trap Maintenance Services Countywide on “as-needed” basis for Fulton County for FY2023.
Scope of Work: This contract furnishes all labor, materials, equipment, tools, equipment, and appurtenances necessary to pump, transport and dispose of waste from septic tanks and grease traps on an “as needed” basis for Fulton County.
The Scope of Work consist of:
• Fully pump out the exterior grease trap and/or septic tank.
• Scrape all interior walls of the grease trap and remove the debris and residue, steam clean if applicable.
• In accordance with all applicable laws, regulations, and local ordinances, properly dispose of the grease trap and /or septic contents.
• Where an interior grease trap exists, perform the same maintenance, as mentioned in ITB, on the interior grease trap.
• Provide septic pumping every (six) months or weekly according to locate city ordinance
• All tanks must be thoroughly cleaned by using mechanical and as needed manual labor removing all sludge.
• All work must be performed in such a manner as not to inconvenience building occupants.
• Secure and pay for all permits, inspections, and licenses necessary for the execution of their work.
This service allows the County to be compliance, with the City of Atlanta Grease Management Ordinance 154-297. If this contract is not approved, the County would be in violation of a City of Atlanta ordinance that regulates this service and requires the pumping of grease traps on a weekly basis.
Community Impact: The overall impact on the community health would be unsanitary conditions throughout the County if waste is not properly disposed of in accordance with the laws, regulations, and local ordinances.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested spending authority in the amount of $25,000 is sufficient to cover the cost for labor, materials, equipment, and repairs for FY2023.
Expenditure History:
- FY2022: The County expenditures as of 9/8/2022, $12,130.00
- FY2021: The County spent $14,159.00
- FY2020: The County spent $13,575.00
- FY2019: The County spent $19,019.00
- FY2018: The County spent $19,175.00
Project Implications: The Contractor secures and pays for all permits, inspections, and licenses necessary for the execution of this work. The septic pumping is done according to the set City of Atlanta Ordinance 154-297.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this renewal contract is not approved, the County would be in violation of a City of Atlanta ordinance that regulates this service and requires the pumping of grease traps on a weekly basis.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
20-0798 |
11/4/20 |
$45,000.00 |
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1st Renewal |
21-0795 |
10/20/21 |
$25,000.00 |
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2nd Renewal |
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$25,000.00 |
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Total Revised Amount |
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$95,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $25,000.00
Prime Vendor: Darling Ingredients, Inc.-Dar Pro Solutions
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $25,000.00 or 100.00%
Total Contract Value: $25,000.00 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contractor’s Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$45,000.00 |
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Previous Adjustments: |
$25,000.00 |
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This Request: |
$25,000.00 |
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TOTAL: |
$95,000.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance- $25,000.00 “Subject to availability of funding adopted for FY2023 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating: 3.80
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2022 |
6/30/2022 |