Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 21ITB130241C-CG, Standby Plumbing Repair Services in the total amount not to exceed $350,000.00 with (A) Talon Property Services, LLC (Atlanta, GA) in the amount of $90,000.00; (B) J2 Connect, Inc. dba J Squared Plumbing Co., Inc. (McDonough, GA) in the amount of $100,000.00; and (C) B & W Mechanical Contractors, Inc. (Lawrenceville, GA) in the amount of $160,000.00, to provide on-site standby plumbing repair services on an “as needed” basis for County facilities. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2023 through December 31, 2023. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval to renew existing contract to provide on-site Standby Plumbing Repair Services on an “as-needed” basis for Fulton County facilities for FY2023.
Scope of Work: These contracts furnish all materials, labor, tools, equipment, and parts necessary to provide on-site standby plumbing repair services on an “as needed” basis for Fulton County facilities.
The Scope of Work includes, but is not limited to:
1. Repairing/replacing and installing water mains, water lines, re-routing water supply lines, storm water and sewer lines, manholes, grating, and retention basins.
2. Installing, repairing, and replacing fixtures such as faucets, mixing valves, toilets, urinals, tubs, sinks, kitchen sinks, ball valves, angle/straight stops, pressure-reducing valves, any commercial plumbing fixture such as floor sinks, dishwashers, and any specialty kitchen/bathroom.
3. Installing and repairing water heaters, sump pumps, circulation pumps and plumbing for icemakers. Installation and adjustment of drinking water fountains, repairing irrigation sprinkler systems, and minor masonry repair jobs caused by plumbing work.
Community Impact: These services are necessary for environmental health and ensue the County has working plumbing systems to protect the patrons and employees in County facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested spending authority in the total amount of $350,000 is an increase of $125,000 over 2022 to cover costs for additional plumbing replacement/repair services planned for identified Central and Greater Fulton buildings for FY2023. Please see table below of planned plumbing projects totaling $125,000.
|
Fulton County Courthouse |
Replace City water isolation valves |
$23,170 |
|
Fulton County Courthouse |
Replace 5” chilled water isolation valve and 70’ of deteriorated chilled water pipe |
$18,000 |
|
Justice Center Tower |
Replace 2” copper water line - 5th floor |
$2,000 |
|
Public Safety Building (Gvt. Ctr,) |
Install 4” check valves on stormwater drains to reduce drain surcharging and leaks in Purchasing during rain events |
$6,600 |
|
Powell Juvenile Justice Center |
Re-insulate 100” of drain line - 1st floor. Vapor barrier is broken resulting is multiple leaks |
$6,500 |
|
Justice Center Tower - Jury Rooms |
Water fountain replacement/upgrades |
$20,000 |
|
3929 Aviation Circle, Bldg. B |
Replace obstructed drain line in carpenter’s shop |
$21,330 |
|
125 Willis Mill (Grounds Bldg.) |
Replace sewer line that has been breached and obstructed by tree roots |
$27,400 |
|
Total |
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$125,000 |
These contracts are required for augmentation of our capacity and to provide capabilities that the County does not have. There have been several instances where our capacity was found insufficient to meet multiple simultaneous system failures. Having multiple standby on-call plumbing contracts in place is considered the most efficient way for handling such emergency situations, which otherwise could cause serious property damage to County facilities.
These are time and materials contracts. The requested spending authority in the total amount of $350,000 will cover costs for routine maintenance services and emergency repairs of parts and components, inspections, special equipment, and hourly rates standby plumbing services for FY2023.
Expenditure History:
- FY2022: The County allocated/expenditures as of 9/9/2022, $186,000.00
- FY2021: The County spent $106,828.70
- FY2020: The County spent $157,625.99
- FY2019: The County spent $121,732.31
- FY2018: The County spent $850,000.00
Project Implications: These contracts require specialty tools, equipment, training, and skills that the County’s in-house staff do not have. Without these contracts in place, plumbing repair services will not be performed in a timely or cost-effective manner.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If the renewal of these contracts is not approved, the Department’s ability to address plumbing repair services in a timely and cost-effective manner will be jeopardized.
Contract Modification
(A)Talon Property Services, LLC
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0874 |
11/3/21 |
$90,000.00 |
|
1st Renewal |
|
|
$90,000.00 |
|
Total Revised Amount |
|
|
$180,000.00 |
(B) J2 Connect, Inc. dba J Squared Plumbing Co., Inc.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0874 |
11/3/21 |
$90,000.00 |
|
1st Renewal |
|
|
$100,000.00 |
|
Total Revised Amount |
|
|
$190,000.00 |
(C) B & W Mechanical Contractors, Inc.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0874 |
11/3/21 |
$45,000.00 |
|
1st Renewal |
|
|
$160,000.00 |
|
Total Revised Amount |
|
|
$205,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $350,000.00
(A)
Contract Value: $90,000.00
Prime Vendor: Talon Property Services, LLC
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $81,000.00 or 90.00%
Subcontractor: Bray Electric
Subcontractor Status: White Female Business Enterprise-Non-Certified
Location: Decatur, GA
County: Dekalb County
Subcontractor Value: $4,500.00 or 5.00%
Subcontractor: Innovative Renovation Group
Subcontractor Status: Hispanic Male Business Enterprise-Non-Certified
Location: Decatur, GA
County: Dekalb County
Subcontractor Value: $4,500.00 or 5.00%
Total Contract Value: $90,000.00 or 100.00%
Total M/FBE Value: $9,000.00 or 10.00%
(B)
Contract Value: $100,000.00
Prime Vendor: J2 Connect, Inc. aka J Squared Plumbing Co. Inc.
Prime Status: African American Male Business Enterprise
Location: McDonough, GA
County: Henry County
Prime Value: $100,000.00 or 100.00%
Total Contract Value: $100,000.00 or 100.00%
Total M/FBE Value: $100,000.00 or 100.00%
(C)
Contract Value: $160,000.00
Prime Vendor: B & W Mechanical Contractors, Inc.
Prime Status: Non-Minority
Location: Lawrenceville, GA
County: Gwinnett County
Prime Value: $160,000.00 or 100.00%
Total Contract Value: $160,000.00 or 100.00%
Total M/FBE Value: $-0-
Grand Contract Value: $350,000.00 or 100.00%
Grand M/FBE Value: $109,000.00 or 31.14%
Exhibits Attached
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Contractor’s Performance Reports
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$225,000.00 |
|
Previous Adjustments: |
$0.00 |
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This Request: |
$350,000.00 |
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TOTAL: |
$575,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance- $230,000 “Subject to availability of funding adopted for FY2023 by BOC”
Funding Line 2:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance- $120,000 “Subject to availability of funding adopted for FY2023 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating:
Talon Property Services, LLC 3.00
J2 Connect, Inc. aka J Squared Plumbing Co. Inc. 3.20
B & W Mechanical Contractors, Inc 3.60
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2022 |
6/30/2022 |