Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase the spending authority - Department of Real Estate and Asset Management, 21ITB130533C-GS, Locks, Doors and Hardware Countywide in the amount of $43,000.00 with Overhead Door Company of Atlanta, dba D.H. Pace Company, Inc. (Atlanta, GA), for additional requirements requested by the Sheriff’s Office to re-key high security systems at the Fulton County Jail. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This contract furnishes all parts, labor, equipment, transportation, and materials necessary to provide on-site locksmith services, to include the installation of new locks and door hardware as required for Fulton County facilities on an “as needed” basis. Additionally, this service provides supplemental support to the staff during peak service periods.
The increase spending authority request is necessary in order to cover the costs for additional requirements requested by the Sheriff’s Office to re-key high security systems for the newly acquired warehouse; replacement of the kitchen door and operator on the intake door at the Fulton County Jail.
Community Impact: This contract impacts the ability to provide security in all County-owned facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Historical Expenditures:
- FY2022: The County allocated/expenditures as of 9/22/2022, $71,995.10
- FY2021: The County spent $34,783.90
- FY2020: The County spent $37,642.87
- FY2019: The County spent $44,212.09
- FY2018: The County spent $36,904.00
Project Implications: This contract ensures safety and security of employees and citizens. In many cases, without the services provided under this contract structural integrity of facilities will be compromised leading to vandalism and theft in County- owned facilities.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this increase spending authority is not approved, there will be a delay in providing additional requirements by the Sheriff’s Office for re-keying high security systems.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0832 |
10/20/21 |
$55,000.00 |
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Increase Spending Authority No. 1 |
|
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$43,000.00 |
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Total Revised Amount |
|
|
$98,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $43,000.00
Prime Vendor: Overhead door of Atlanta dba D H Pace Co.
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $43,000.00 or 100.00%
Total Contract Value: $43,000.00 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 1 to Form of Contract
Exhibit 2: Cost Proposals
Exhibit 3: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$55,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$43,000.00 |
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TOTAL: |
$98,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
442-330-3300-1408: Federal Equitable Sharing, Sheriff’s Office, Equipment Non-Capital - $38,375
Funding Line 2:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance - $4,625
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 3.80
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2022 |
6/30/2022 |