Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Public Works 21ITBC000021A-CJC, Water Meter Boxes and Valve Boxes in the amount of $74,896.06 with Ferguson Waterworks (College Park, GA), to provide water meter boxes and valve boxes. This action exercises the first of two renewal options. One renewal option remains. Effective January 1, 2023, through December 31, 2023. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Department of Public Works recommends approval to renew the existing contract with Ferguson Waterworks to provide water meter boxes and valve boxes.
Scope of Work: The contract with Ferguson Waterworks provides the necessary water meter boxes and valve boxes for the Water Distribution System in the North Fulton County service area. The water meter boxes and valve boxes are used for installation of new water service and the replacement of small and medium size water meters.
Community Impact: Without the approval of this renewal contract, the installation of new water services will be delayed and maintenance of the existing water system will be impacted.
Department Recommendation: The Department of Public Works recommends approval to renew the existing contract with Ferguson Waterworks, with one renewal option.
Project Implications: The maintenance of the Water Distribution System will be impacted if the renewal is not approved.
Community Issues/Concerns: No concerns are known by Public Works.
Department Issues/Concerns: There are no Public Works concerns.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0065 |
1/19/22 |
$74,896.06 |
|
1st Renewal |
|
|
$74,896.06 |
|
Total Revised Amount |
|
|
$149,792.12 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $74,896.06
Prime Vendor: Ferguson Waterworks
Prime Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Prime Value: $74,896.06 or 100.00%
Subcontractor: None
Total Contract Value: $74,896.06r 100.00%
Total M/FBE Value: -0-
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Contractor Performance Report
Exhibit 4: Pricing Sheet
Contact Information (Type Name, Title, Agency and Phone)
title
Nick Ammons, Deputy Director, Public Works 404-612-7530
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$74,896.06 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$75,000.00 |
|
TOTAL: |
$149,896.06 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1450: Water & Sewer R & E, Public Works, Maintenance Supplies - $74,896.06
|
Key Contract Terms |
|
Start Date: 1/1/2023 |
End Date: 12/31/2023 |
|
Cost Adjustment: |
Renewal/Extension Terms: One option remains |
Overall Contractor Performance Rating: 3.00
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
7/1/2022 |
9/30/2022 |