Department
Senior Services
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase the spending authority - Department of Senior Services, 21RFQ000007A-CJC, In Home Services, in the total amount of $361,620.21, with (A) Southern Homecare dba Always Caring Homecare (Roswell, GA) in the amount of $202,487.74; (B) At Home Atlanta (Atlanta, GA) in the amount of $ 117,319.72; (C) Trusted Hands Senior Care, LLC, (Roswell, GA) in the amount of $19,076.00; and (D) Help at Home (Newnan, GA) $22,736.75. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with the Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background The Department of Senior Services recommends approval of increase in spending authority. The increase in spending authority is to cover costs associated with the temporary emergency respite program provided during the pandemic and increased services provided to seniors in FY22. The current authority is not able to support the current service levels.
Scope of Work: The In-Home Services Program provides eligible senior residents of Fulton County, aged 60 and above with three (3) types of services: (1) homemaker services, which includes light housekeeping, such as vacuuming, dusting, laundry, dishwashing, etc. (2) Personal Care Services, which includes bathing and grooming, and (3) (Caregiver) Respite Services, which allows for a professional certified staff to care for a senior while the primary caregiver is out of the home conducting essential business.
Community Impact: This service allows seniors to remain in their residence and age in place. Homemaker services and personal care create a healthier living environment by clearing trip hazards. Caregivers receive respite and assurance that their loved one is in a safe and supervised environment with a professional healthcare worker.
Department Recommendation: The Department of Senior Services recommends approval.
Project Implications: As the senior population grows, additional resources will be required to meet the demand for services.
Community Issues/Concerns: Seniors will have concerns if services are impacted due to disapproval of this item.
Department Issues/Concerns: Home bound seniors will face premature institutionalization at a higher rate, experience increased isolation and have a more difficult time navigating the aging services network to access important resources if services are not provided.
(A) Southern Homecare service dba Always Caring Homecare
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0572 |
8/4/2021 |
$528,876.33 |
|
1st Renewal |
21-0815 |
10/20/2021 |
$906,696.26 |
|
2nd Renewal |
22-0734 |
10/5/22 |
$583,010.42 |
|
This Request |
|
|
$202,487.74 |
|
Total Revised Amount |
|
|
$2,221,070.75 |
(B) At Home Atlanta
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0572 |
8/4/2021 |
$131,440.44 |
|
1st Renewal |
21-0815 |
10/20/2021 |
$120,000.00 |
|
2nd Renewal |
22-0734 |
10/5/22 |
$282,239.89 |
|
This Request |
|
|
$117,319.72 |
|
Total Revised Amount |
|
|
$651,000.05 |
(C) Trusted Hands
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0572 |
8/4/2021 |
$131,440.44 |
|
1st Renewal |
21-0815 |
10/20/2021 |
$120,000.00 |
|
2nd Renewal |
22-0734 |
10/5/22 |
$125,923.88 |
|
This Request |
|
|
$19,076.00 |
|
Total Revised Amount |
|
|
$396,440.32 |
(D) Help at Home
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0572 |
8/4/2021 |
$131,440.44 |
|
1st Renewal |
21-0815 |
10/20/2021 |
$99,346.00 |
|
2nd Renewal |
22-0734 |
10/5/22 |
$91,840.35 |
|
This Request |
|
|
$22,736.75 |
|
Total Revised Amount |
|
|
$345,363.54 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $361,620.21
(A)
Contract Value: $202,487.74
Prime Vendor: Southern Homecare Services dba Always Caring Homecare
Prime Status: Non-Minority
Location: Roswell, GA
County: Fulton County
Prime Value: $202,487.74 or 100.00%
Total Contract Value: $202,487.74 or 100.00%
Total M/FBE Value: $-0-
(B)
Contract Value: $22,736.75
Prime Vendor: Help at Home, LLC
Prime Status: Non-Minority
Location: Newnan, GA
County: Coweta County
Prime Value: $22,736.75 or 100.00%
Total Contract Value: $22,736.75 or 100.00%
Total M/FBE Value: $-0-
(C)
Contract Value: $117,319.72
Prime Vendor: At Home Atlanta, LLC
Prime Status: African American Male Business Enterprise - Non-Certified
Location: Stone Mountain, GA
County: DeKalb County
Prime Value: $93,855.78 or 80.00%
Subcontractor: Epic Professional
Subcontract Status: African American Male Business Enterprise - Non-Certified
Location: Duluth, GA
County: Gwinnett County
Contract Value: $23,463.94 or 20.00%
Total Contract Value: $117,319.72 or 100.00%
Total M/FBE Value: $117,319.72 or 100.00%
(D)
Contract Value: $19,076.00
Prime Vendor: Trusted Hands Senior Care - Certified
Prime Status: African American Female Business Enterprise
Location: Roswell, GA
County: Fulton County
Prime Value: $19,076.00 or 100.00%
Total Contract Value: $19,076.00 or 100.00%
Total M/FBE Value: $19,076.00 or 100.00%
Grand Prime Total Value: $361,620.21 or 100.00%
Grand M/FBE Value: $136,395.72 or 37.72%
Exhibits Attached
Exhibit 1- Contractor Performance Reports
Exhibit 2 - Amendment No. 1 To Form of Contract
Contact Information (Type Name, Title, Agency and Phone)
title
Ladisa Onyiliogwu, Director, Department of Senior Services, 404-281-4042
Contract Attached -No
Previous Contracts-Yes
Total Contract Value
|
Original Approved Amount: |
$923,197.65 |
|
Previous Adjustments: |
$2,329,056.80 |
|
This Request: |
$361,620.21 |
|
TOTAL: |
$3,613,874.66 |
Fiscal Impact / Funding Source
100-183-18IS-1192, General, Senior Services, Aging Grant Supplemental: $255,598.21
461-183-AR23-1160, Grant, Senior Services, Professional Services: $106,022.00
|
\Key Contract Terms |
|
Start Date: 1/1/2022 |
End Date: 12/31/2022 |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 2.88
Would you select/recommend this vendor again? Yes
|
Report Period Start: |
Report Period End: |
|
1/1/22 |
6/30/22 |