Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Public Works, 21ITBC000022A-CJC, Jetter Parts in the amount of $77,515.96 with Municipal Equipment Exporters, Inc. d/b/a Max-Life Manufacturing Corporation (Buena Park, CA) to provide Jetter parts. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2023 through December 31, 2023. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: Department of Public Works recommends approval to renew the existing contract with Municipal Equipment Exporters, Inc. DBA Max-Life Manufacturing Corporation to provide Jetter parts.
Scope of Work: The purchase of Jetter parts for the Department of Public Works provides operational support for the cleaning and prevention of sanitary sewer stop-ups and overflows within the sanitary sewer collection system. The contract will allow Public Works to purchase various hoses, grabbers, choppers, nozzles, and the accompanying fittings to allow staff to clear items from sanitary sewer lines that prevent flow within the pipes.
Community Impact: Failure to procure/maintain these items in stock can negatively impact the operational responsiveness of the Department of Public Works to maintain the sanitary sewer collection system and services. Subsequent negative constituents or client health can ensue if not procured due to overflows of the system onto private property and creeks.
Department Recommendation: Department of Public Works recommends approval to renew the existing contract with Municipal Equipment Exporters, Inc. DBA Max-Life Manufacturing Corporation to provide Jetter part.
Project Implications: It is crucial that the Department of Public Works maintains reliable Jetter parts needed to perform routine maintenance and to respond to emergency sanitary sewer overflows that occur within the sanitary sewer collection system. If the Department of Public Works experiences difficulties due to unreliable Jetter parts and is unable to respond immediately to sanitary sewer emergencies, the citizens and customers of Fulton County will be dissatisfied with the service and will no longer have confidence in the County’s operation of the sanitary system.
Community Issues/Concerns: No issues or concerns have been raised to Public Works by the community.
Department Issues/Concerns: No concerns have been raised by the Department of Public Work.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0977 |
12/1/2022 |
$57,777.12 |
|
1st Renewal |
|
|
$77,515.96 |
|
Total Revised Amount |
|
|
$135,293.08 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $77,515.96
Prime Vendor: Municipal Equipment Exporters, Inc. d/b/a Max-Life Manufacturing Corporation
Prime Status: Non-Minority
Location: Buena Park, CA
County: Orange County
Prime Value: $77,515.96 or 100.00%
Total Contract Value: $77,515.96 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Contractors Performance Report
Exhibit 4: Pricing Sheet
Contact Information (Type Name, Title, Agency and Phone)
title
Roy Barnes, Deputy Director, Public Works, 404-612-6317
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$57,777.12 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$77,515.96 |
|
TOTAL: |
$135,293.08 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5459-1450: Water & Sewer Revenue, Public Works, Maintenance Supplies - $38,757.98
Funding Line 2:
201-540-5469-1450: Water & Sewer Revenue, Public Works, Maintenance Supplies - $38,757.98
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Key Contract Terms |
|
Start Date: 1/1/2023 |
End Date: 12/31/2023 |
|
Cost Adjustment: |
Renewal/Extension Terms: One option remains |
Overall Contractor Performance Rating: 3.00
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
7/1/2022 |
9/30/2022 |