Department
Information Technology
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts, Department of Information Technology, 21ITB0929B-EC, W-2, 1099, and Affordable Care Act Filing, Processing, Printing, and Mailing Services in an amount not to exceed $40,000.00 with National Payment Corporation (Tampa, FL) to provide a system to process, print, fold, and mail W-2 forms, 1099-Misc forms, 1099-R forms and Affordable Care Act (ACA) forms for employees, poll workers, retirees and vendors of the County. This action exercises the first of three renewal options. Two renewal options remain. Effective January 1, 2023 through December 31, 2023. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
The Department Information Technology (“Information Technology”) recommends this important and vital service for employees and contractors to receive their earnings and income statements.
Scope of Work: Information Technology recommends the renewal approval of the contract for National Payment Corporation to provide the system to process, print, fold, and mail W-2 forms, 1099-Misc forms, 1099-R forms and Affordable Care Act (ACA) forms for employees, poll workers, retirees and vendors of Fulton County.
Community Impact: There is no impact on the community.
Department Recommendation: Information Technology recommends approval.
Project Implications: Provides critical operational support function for County Government.
Community Issues/Concerns: There are no community issues/ concerns.
Department Issues/Concerns: There are no departmental issues/ concerns.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0999 |
12/15/2021 |
$40,000.00 |
|
1st Renewal |
|
|
$40,000.00 |
|
Total Revised Amount |
|
|
$80,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $40,000.00
Prime Vendor: National Payment Corporation
Prime Status: Non-Minority
Location: Tampa, FL
County: Hillsboro
Prime Value: $40,000.00 or 100.00%
Total Contract Value: $40,000.00 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached
Exhibit 1 Contractor's Performance Report
Exhibit 2 Contractor Renewal Evaluation
Exhibit 3 Contract Renewal Agreement
Contact Information (Type Name, Title, Agency and Phone)
title
Lateef Ashekun, Interim CIO, Information Technology, (404) 612-0192
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$40,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$40,000.00 |
|
TOTAL: |
$80,000.00 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
100-220-2202-1459: General Funds, Information Technology, Printing- $40,000.00. Pending approval of FY23 Budget by the Board of Commissioners.
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Key Contract Terms |
|
Start Date: 1/1/2023 |
End Date: 12/31/2023 |
|
Cost Adjustment: $40,000 |
Renewal/Extension Terms: 2 renewal options remain |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2022 |
12/31/2022 |