Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, RFP#22RFP041122C-MH, General Landscaping & Lawn Care Services for Countywide Facilities in an total amount not to exceed $1,955,784.00 with (A) ReIMAGE General Contractors, LLC (Atlanta, GA) in an amount not to exceed $1,552,784.00, and (B) Georgia Green Grounds Care, LLC (Marietta, GA) in an amount not to exceed $403,000.00, to provide on-site landscape/ground maintenance and lawn care services for 106 County sites. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2023 through December 31, 2023. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval to renew existing contracts to provide on-site general landscaping and lawn care services for all 106 County-owned sites, including Fulton County Executive Airport, for FY2023.
Scope of Work: These contracts provide on-site general landscaping and lawn care for 106 countywide facilities (North Fulton - 20 sites and South Fulton - 86 sites). Services provided include, but are not limited to, maintenance of ground covers, annuals, perennials, shrubs, trees, and irrigation systems. The maintenance shall include but not limited to application of fertilizers, herbicides, pesticides, watering, pruning, weeding, deadheading, replacement planting (as approved by the County), loose trash removal and disposal, out of County facilities, leaf removal, irrigation repair and maintenance, tree removal, spring and fall clean up, vegetation control, grubbing, and upkeep for surplus and unused buildings, facilities, sites, vacant lots, control of illegal dumping, and removal of debris clean-up on all County-owned sites.
General Landscaping & Lawn Care Included:
• Spring/Fall Cleanup: April & November
• Turf Maintenance; Removing debris, seeding, aeration, vermicide
• Mowing of Properties: Turf shall be at a height of 2 to 2.5 inches
• Mulch: Mulch depth from two (2) inches to three (3) inches.
• Shrubs and Tree Plant Maintenance: Necessary pruning, trimming, and cleaning
• Weed Control and Fertilization
a. Annual/Perennial/Shrub Beds
b. Paved Surfaces
c. Stone/Mulch Areas
• Design and installation of turf grass and others hardscape
• Reseeding
• Irrigation System Maintenance
• Monthly report (visual documentation-before and after photos)
• Quality Assurance/Control program
• Airport (additional reporting)
Contractor Specific Responsibilities:
ReIMAGE General Contractors: Provide comprehensive grounds and turf management program to include routine landscape maintenance, design and installation, arborist and landscape architect services for 86 sites located in South Fulton to include Fulton County Executive Airport.
South Fulton Sites:
Adams Park Central Training Center Dogwood Senior Ctr.
Adamsville Branch Charles Justice Center East Atlanta Branch
Adamsville Health Center Cleveland Ave Branch East Point Branch
Airport Complex (DREAM) College Park Branch Election Warehouse
Airway Motel College Park Health Center Election Prep Center
Auburn Avenue Branch Commerce Way Parkway Executive Hotel
Auburn Senior Center Community Club House Fairburn Branch
Bowden Senior Center Darnell Senior Center Fire Station
Camp Truitt -1 David Hagin Firing Range DREAM Svcs. Bldg.
Camp Truitt -2 Dogwood Branch Hammond House
Hapeville Branch Metro Library Police Major Case
Hapeville Health Center Mills Senior Center Police Tactical
Jail Complex MLK Jr. Branch Ponce De Leon
Jerre Wells Health Neighborhood Health Public Safety Tng.
Justice Center New Beginnings Senior Ctr. Quality Living Ctr.
Juvenile Court North West Atlanta SE Senior Center
Kirkwood Branch Oak Hill Senior Center South Annex
Knight Hotel Old National Police South Fulton Brch
Mechanicsville Branch Palmetto Branch South Training Ctr
Medical Examiner’s Palmetto Senior Center Southeast Branch
Southwest Branch Jail Complex Parking Jonesboro Road
Stewart-Lakewood Village Drive Parcel Dill Avenue
Washington Park Fifty-Four Columns-Art Airport Complex-2
West End Arts Red Roof Inn Hotel Stone Wall Tell
West End Branch Mercury Dr. Parcel
West Mental Health Gas Station Fulton Ind.
Wolf Creek Amphitheater McDonald’s Building
Wolf Creek Branch South Fulton Health
Wolf Creek Trail Loch Lomand Trail
Jail Complex Church Street Property
Georgia Green Grounds Care, LLC: Provide comprehensive grounds and turf management program to include routine landscape maintenance, design and installation, arborist, and landscape architect services for 20 sites located in North Fulton.
North Fulton Sites:
Abernathy Arts Center North Training Center
ADTC Northeast Inspector
Alpharetta Branch Northside Branch
Buckhead Branch Ocee Branch
Dorothy Benson Senior Ctr Peachtree Branch
East Roswell Branch Roswell Branch
North Fulton Health Sandy Springs Branch
Milton Branch Turner Field Lots
NE/Spruill Oaks Water Resources Building
North Annex Morgan Falls
Community Impact: Enhance the professional appearance of the facilities and surrounding communities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested spending authority in the total amount of $1,955,784.00, is an increase of $1,150,328.20 over FY2022 which is largely due to the original contract was initially for 6-months. The BOC approved the Landscape Contracts on July 13, 2022 as Agenda Item #22-0491, effective from July 1, 2022 through December 31, 2022, in the total amount of $805,455.80.
The requested spending authority in the total amount of $1,955,784 covers the costs for all labor, materials, irrigation maintenance, replacement planting, fertilizers, herbicides/ pesticides, removal of debris and clean-up of all 106 County-own site including Airport for FY2023.
Project Implications: These contracts provide all the necessary labor, equipment, transportation, and materials to provide general landscaping, maintenance, and lawn care services for County-wide facilities.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these renewal contracts are not approved, this will affect the Department’s ability to address the needs for full on-site lawn care maintenance services for all of the 106 County-wide facilities.
Contract Modification
(A) ReIMAGE General Contractor’s, LLC
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0491 |
7/13/22 |
$613,988.80 |
|
1st Renewal |
|
|
$1,552,784.00 |
|
Total Revised Amount |
|
|
$2,166,739.80 |
(B) Georgia Green Grounds Care, LLC
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0491 |
7/13/22 |
$613,988.80 |
|
1st Renewal |
|
|
$403,000.00 |
|
Total Revised Amount |
|
|
$1,016,988.80 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $1,955,784.00
(A)
Contract Value: $1,552,784.00
Prime Vendor: ReIMAGE General Contractors, LLC
Prime Status: African American Male Business Enterprise Certified
Location: Atlanta, GA
County: Fulton County
Prime Value: $1,180,115.84 or 76.00%
Subcontractor: Randall’s Premier Landscaping
Subcontractor Status: African American Male Business Enterprise- Certified
Location: Rex, GA
County: Clayton County
Subcontractor Value: $310,556.80 or 20.00%
Subcontractor: All Turf, Inc.
Subcontractor Status: Non-Minority
Location: Loganville, GA
County: Walton County
Subcontractor Value: $62,111.36 or 4.00%
Total Contract Value: $1,552,784.00 or 100.00%
Total M/FBE Value: $1,490,672.64 or 96.00%
(B)
Contract Value: $403,000.00
Prime Vendor: Georgia Green Grounds Care, LLC
Prime Status: Non-Minority
Location: Marietta, GA
County: Cobb County
Prime Value: $322,400.00 or 80.00%
Subcontractor: Morningside Homes
Subcontractor Status: African American Male Business Enterprise Certified
Location: Marietta, GA
County: Cobb County
Subcontractor Value: $80,600.00 or 20.00%
Total Contract Value: $403,000.00 or 100.00%
Total M/FBE Value: $80,600.00 or 20.00%
Grand Contract Value: $1,955,784.00 or 100.00%
Grand M/FBE Value: $1,571,272.64 or 80.34%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Contractor’s Performance Reports
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$805,455.80 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$1,955,784.00 |
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TOTAL: |
$2,761,239.80 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5222-1160: General, Real Estate and Asset Management, Professional Services- $1,639,785.00 “Subject to availability of funding adopted for FY2023 by BOC
Funding Line 2:
100-520-5408-1160: General, Real Estate and Asset Management, Professional Services-$50,000.00 “Subject to availability of funding adopted for FY2023 by BOC”
Funding Line 3:
200-540-5601-1160: Airport, Public Works, Professional Services- $162,999.00 “Subject to availability of funding adopted for FY2023 by BOC”
Funding Line 4:
201-540-5459-1160: Water & Sewer Revenue, Public Works, Professional Services- $51,500.00 “Subject to availability of funding adopted for FY2023 by BOC”
Funding Line 5:
203-540-5453-1160: Water & Sewer R & E, Public Works, Professional Services- $51,500.00 “Subject to availability of funding adopted for FY2023 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: Two renewal options |
Overall Contractor Performance Rating:
ReIMAGE General Contractors, LLC 3.40
Georgia Green Grounds Care, LLC 3.00
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/15/2022 |
9/30/2022 |