Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Public Works, 20RFP126602K-BKJ, Building Code Administration Services, Construction Management Services, and Planning Services in the amount of $150,000.00 with NOVA Engineering and Environmental, LLC (Kennesaw, GA), to provide building code administration services, construction management services and planning services. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2023, through December 31, 2023. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Infrastructure and Economic Development
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works recommends approval to renew existing contract with NOVA Engineering and Environmental, LLC to provide building code administration services, construction management services and planning services.
Scope of Work: The contract allows for a consultant to provide building code administration, construction management, and planning services associated with new development and redevelopment activity within the Fulton Industrial District area of unincorporated Fulton County. This contract provides building code administration services on an as-needed basis for the five following functional areas: administration, inspections of commercial buildings, inspections of residential buildings, commercial plan review, and residential plan review.
This contract provides construction management services for the following functional areas: Engineering Review for Land Development, Site Development/Infrastructure Inspections, and Municipal Separate Storm Sewer System (MS4) and Local Issuing Authority (LIA)Compliance and Program Administration.
This contract ensures that all new development is in compliance with Best Management Practices (BMPs), complies with all County, State, and Federal soil and erosion controls standards, and complies with all appropriate rules and regulations governing development and construction as regulated by Fulton County. This contract will also ensure that all roadway and associated infrastructure improvements constructed within the Fulton County right of way and public utility easements meet County, State, and Federal Standards. Finally, this contract will ensure that the state MS4 and Local Issuing Authority obligations of Fulton County are met.
The Planning and Zoning program ensures that growth is orderly and in conformance with the County's Comprehensive Plan, the Fulton County Zoning Resolution, and other State and Federal Ordinances and Codes. Approval will allow the County to provide professional planning services as required by the State of Georgia’s Zoning Procedures Law until such time as the planning and zoning functions are no longer needed within the Fulton Industrial District.
These services were budgeted for within the 2023 operating budget for the Fulton Industrial District - though at a lesser funding level given the reduction in size of the unincorporated area.
Community Impact: This contract ensures that all new development and redevelopment activity within the Fulton Industrial District of unincorporated Fulton County will meet all necessary local, state, and federal requirements.
Department Recommendation: The Department request approval to renew an existing contract to with NOVA Engineering and Environmental, LLC.
Project Implications: Contracting these services will allow the Department of Public Works to provide broader, more timely, and more efficient services to our customers.
Community Issues/Concerns: There are no known community issues or concerns with the approval of this contract.
Department Issues/Concerns: The Department of Public Works does not have any concerns with the approval of this contract.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0992 |
12/16/2020 |
$390,000.00 |
|
1st Renewal |
21-0826 |
10/20/2021 |
$390,000.00 |
|
2nd Renewal |
|
|
$150,000.00 |
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Total Revised Amount |
|
|
$930,000.00.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $150,000.00
Prime Vendor: NOVA Engineering and Environmental, LLC
Prime Status: Non-Minority
Location: Kennesaw, GA
County: Cobb County
Prime Value: $150,000.00 or 100.00%
Sub-Contractor: NONE
Total Contract Value: $150,000.00 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contractor Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
David Clark, Director, Public Works 404-612-2804
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$780,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$390,000.00 |
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TOTAL: |
$1,170,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
301-540-1252-1160: South Fulton Sub-District, Public Works, Professional Services - $25,000.00
Funding Line 2:
301-540-1256-1160: South Fulton Sub-District, Public Works, Professional Services - $50,000.00
Funding Line 3:
301-540-1257-1160: South Fulton Sub-District, Public Works, Professional Services - $75,000.00
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Key Contract Terms |
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Start Date: 1/23/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: No options remain |
Overall Contractor Performance Rating: 3.6
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2022 |
9/30/2022 |