Department
Finance
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Finance, 20RFP112320C-MH, Annual Audit Services in the amount of $322,050.00 with PJC Group LLC (Atlanta, GA) to provide Annual Audit services including OMB Uniform Guidance (Single Audit), T-Splost annual audit, and defined benefit pension plan audits. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2023 through December 31, 2023. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Director shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or at least 60 days prior to the renewal date if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background:
The Finance Department requests approval of the recommended renewal to provide annual audit services. All local governments in Georgia are required to submit audited financial statements to the State of Georgia Department of Audits and Accounts under O.C.G.A. 36-81-7. This code section also requires the State Auditor review these financial statements to ensure compliance with generally accepted accounting principles, generally accepted government auditing standards, and federal and state regulations.
Scope of Work: In addition to auditing the County’s annual financial statement, this contract also includes the required annual audits specific to federal and state grants under federal OMB Uniform Guidance. Additionally, the Georgia Department of Human Services (DHS) requires the County to submit audited supplementary information relative to the DHS funded grants each program year. In order to continue receiving grant awards from Federal and State agencies, these audit services must be performed. T-SPLOST annual audit requirements are also included under this contract. As in previous years, the audit of the County’s annual defined benefit plan is also contained within this contract.
Community Impact: Compliance with State laws.
Department Recommendation: Recommend approval.
Project Implications: Compliance with State law.
Community Issues/Concerns: None
Department Issues/Concerns: None
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0060 |
1/20/2021 |
$307,650.00 |
|
1st Renewal |
21-0949 |
12/1/2021 |
$315,400.00 |
|
2nd Renewal |
|
|
$322,050.00 |
|
Total Revised Amount |
|
|
$945,100.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $322,050.00
Prime Vendor: PJC Group, LLC
Prime Status: African American Male Business Enterprise-Non-Certified
Location: Atlanta, GA
County: Fulton County
Prime Value: $322,050.00 or 100.00%
Total Contract Value: $322,050.00 or 100.00%
Total M/FBE Value: $322,050.00 or 100.00%
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Audit Renewal Evaluation Form
Exhibit 3: Contractor Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Hakeem Oshikoya, Finance Director 404-612-7641
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$307,650 |
|
Previous Adjustments: |
$315,400 |
|
This Request: |
$322,050 |
|
TOTAL: |
$945,100 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-999-S200-1225 General, Non-Agency, Audit-Financial General $261,800
Funding Line 2:
308-540-5401-1160 TSPLOST, Public Works, Professional Services, $42,500
Funding Line 3:
415-999-R040-1160 Fulco Employees Retirement System, Non-Agency, Professional services $17,750
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Key Contract Terms |
|
Start Date: 1/1/2023 |
End Date: 12/31/2023 |
|
Cost Adjustment: $322,050 |
Renewal/Extension Terms: Last renewal period |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2022 |
9/30/2022 |