Department
Finance
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Finance Department, 20RFP11091208C-MH, Annual Cost Allocation Plan in an amount not to exceed $56,650.00 with Maximus US Services, Inc., (Reston, VA) to prepare the Fulton County annual Cost Allocation Plan to comply with the requirements of 2 CFR 200. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2023 through December 31, 2023. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The Finance Department requests approval of recommended renewal for professional services with Maximus US Services, Inc. These services involve the development and preparation of Fulton County’s Cost Allocation Plan which comply with the requirements of 2 CFR Part 200 (Uniform Grant Guidance) and will be used as a basis for charging indirect costs to Fulton County’s various Special Revenue and Enterprise Funds. Additionally, the consultants will prepare an indirect cost rate proposal for the contractual services provided to the Fulton County Board of Health. Federal and State granting agencies require the preparation of a Cost Allocation Plan in accordance with 2 CFR Part 200 in order to charge administrative cost (indirect costs) to federal and state funded programs
Community Impact: None
Department Recommendation: Recommend approval
Project Implications: These services involve the development and preparation of the annual cost allocation plan to comply with federal requirements 2 CFR Part 200 (Uniform Grant Guidance) and is used as a basis for charging indirect costs to various grants and develop a cost allocation to Enterprise funds and other grants.
Community Issues/Concerns: None
Department Issues/Concerns: None
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0369 |
3/1/2021 |
$53,400.00 |
|
1st Renewal |
21-0926 |
10/8/2021 |
$55,000.00 |
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2nd Renewal |
|
|
$56,650.00 |
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Total Revised Amount |
|
|
165,050.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $56,650.00
Prime Vendor: Maximus US Services, Inc.
Prime Status: Non-Minority
Location: Reston, VA
County: Fairfax County
Prime Value: $39,655.00 or 70.00%
Subcontractor: KBMD & Associates
Subcontractor Status: African American Business Enterprise- Non-Certified
Location: Nashville, TN
County: Davidson County
Contract Value: $16,995.00 or 30.00%
Total Contract Value: $56,650.00 or 100.00%
Total M/FBE Value: $16,995.00 or 30.00%
Exhibits Attached
Exhibit 1: Contract Renewal Form
Exhibit 2: Contract Renewal Evaluation
Exhibit 3: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
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Hakeem Oshikoya, Finance Director 404-612-7641
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$53,400.00 |
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Previous Adjustments: |
$55,000.00 |
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This Request: |
$56,650.00 |
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TOTAL: |
$165,050.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
Click here to enter text. |
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Fiscal Impact / Funding Source
Funding Line 1:
100-999-S200-1257: General fund, Non-Agency, Cost Allocation
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: $56,650 |
Renewal/Extension Terms: Last renewal period. |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2022 |
9/30/2022 |