Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Real Estate and Asset Management, 22ITBC135696C-GS, Law Enforcement Vehicles for Fulton County in AN amount not to exceed $2,155,600.00 with Brannen Motor Company (Unadilla, GA), for the purchase of 49 vehicles for various County agencies. This is a one-time procurement. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval of lowest bidder to purchase 49 total 2022 law enforcement vehicles for Fulton County.
Scope of Work: To purchase 49 total 2022 law enforcement vehicles for Fulton County.
2022 Law Enforcement Vehicles Breakdown and Cost:
|
|
Description |
Unit Cost |
New |
Replacement |
Total # Vehicles |
Total Cost |
|
1 |
Ford Interceptor 3.3 (Investigator) |
$44,200.00 |
15 |
1 |
16 |
$707,200.00 |
|
2 |
Ford Interceptor 3.3L Hybrid |
$45,800.00 |
0 |
8 |
8 |
$366,400.00 |
|
3 |
Chevrolet Tahoe PPV |
$42,800.00 |
8 |
4 |
12 |
$513,600.00 |
|
4 |
Ford Interceptor 3.3L (Patrol) |
$43,500.00 |
0 |
11 |
11 |
$478,500.00 |
|
5 |
F-150 Responder |
$44,950.00 |
1 |
1 |
2 |
$89,900.00 |
|
6 |
Total |
24 |
25 |
49 |
$2,155,600.00 |
By Departments:
|
# |
Department |
New |
Replacement |
Total |
|
1 |
Atlanta-Fulton County Emergency Management |
2 |
2 |
4 |
|
|
|
|
|
|
|
2 |
District Attorney |
10 |
2 |
12 |
|
|
|
|
|
|
|
3 |
Emergency Services 911 |
1 |
3 |
4 |
|
|
|
|
|
|
|
4 |
Marshal |
4 |
5 |
9 |
|
|
|
|
|
|
|
5 |
Police |
2 |
2 |
4 |
|
|
|
|
|
|
|
6 |
Solicitor General |
5 |
0 |
5 |
|
|
|
|
|
|
|
7 |
Sheriff |
0 |
11 |
11 |
These vehicles will replace older models that have exceeded their useful operational life in accordance with County Policy 400-6. The Fleet Management Division has recommended replacement of these vehicles and equipment based on the age, mileage, and mechanical condition of the vehicles.
The cost per vehicle includes a 3 year/36,000-mile maintenance warranty which covers the following vehicle components: engine, transmission, rear-wheel drive, front wheel drive, steering, brakes, front suspension, electrical, air conditioning and heating, high tech components, emission system components, audio, and safety system components. Everyday maintenance, fluids, lubrication, brake pads, wiper blades, etc... are not covered under the warranty.
Community Impact: The vehicles are used to accomplish the assigned tasks in the transportation of employees and equipment during daily operation and maintenance of various Departments within Fulton County.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of the lowest responsible bidder to purchase 49 total 2022 law enforcement vehicles for Fulton County.
The vehicle dealer will work in collaboration with the Department Real Estate Asset Management’s Fleet Management Division for coordination and delivery of vehicles.
Project Implications: The replacement of these identified vehicles has exceeded their usefulness based on policy #400-6 and the fact that annual cost to repair/maintain these vehicles exceeds the Kelly Bluebook value.
Community Issues/Concerns: It’s imperative that the County must have to reliable vehicles and equipment available to response to emergencies or any situation day or night to serve the citizens of Fulton County.
Department Issues/Concerns: If replacements of these vehicles are not approved, this will strain the County ability to meet and accomplish the daily operation of the Departments.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $2,155,600.00
Contract Value: $2,155,600.00
Prime Vendor: Brannen Motor Company
Prime Status: Non-Minority
Location: Unadilla, GA
County: Dooly County
Prime Value: $2,155,600.00 or 100.00%
Subcontractor: None
Total Contract Value: $2,155,600.00 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Contractor’s Performance Report
Exhibit 3: Department Recommendation Memo
Exhibit 4: Single Bid Analysis
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
No
Previous Contracts
title
No
Total Contract Value
|
Original Approved Amount: |
$0.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$2,155,600.00 |
|
TOTAL: |
$2,155,600.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-1410: Capital, Real Estate and Asset Management, Equipment- $2,155,600.00
|
Key Contract Terms |
|
Start Date: Upon BOC Approval |
End Date: 12/31/2022 |
|
Cost Adjustment: |
Renewal/Extension Terms: One-time procurement |
Overall Contractor Performance Rating: New Vendor
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
Non-Applicable |
Non-Applicable |