Department
Library
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to accept the Mellon Foundation Grant in an amount not to exceed $2,000,000.00. The use of this grant is for a 48-month period to support the Auburn Ave. Research Library with a concentration in collection processing, digitization and outreach engagement activities. First payment of 1 million will be sent upon signed signature from the BOC. The second payment will be sent in December of 2023. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy,
Grants Policy A(10): All grant applications and awards must be presented via the Grants Activity Report on the Consent Agenda during the Board of Commissioners’ Regular or Recess meetings. The Board of Commissioners shall utilize the Grants Activity Report to ratify the submission of all grant applications and acceptance of all grant funding.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
This grant funding will be used to support the Auburn Avenue Research Library on African American Culture and History in collection processing, digitization, and community and outreach engagement activities
Scope of Work: With providing access, the library would also like to promote our holdings by creating digital exhibits for each of the newly processed collections and create a traveling exhibition for each collection so that local schools, community groups and other libraries can learn and use our collections. Funding will also enable the branch to digitize 6-10 heavily used collections entirely and make them available on the Digital Library of Georgia, the Digital Public Library of America and a website created solely for our digital exhibits and collections. Some of this work will also provide training for new archivists through fellowships with local master’s programs. Assessment of this work will be done by the use of the materials during and after this project. We will have statistics of digital usage, requests for traveling exhibitions, in person researchers and attendance at public programming.
Community Impact: There is no community impact.
Department Recommendation: The Library recommends approval of this grant.
Project Implications: This grant will refresh technology at the Auburn Library and provide staffing for projects surrounding outreach and community engagement.
Community Issues/Concerns: There are no community concerns.
Department Issues/Concerns: There are no departmental concerns.
Contract Modification (Delete this chart only if the Requested Action is for a NEW award. Simply insert the text “New Procurement.” If the Requested Action is for a Contract Modification ((Renewal, Amendment, Change Order, Extension, Increase Spending Authority)), the chart should remain and be completed.)
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
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$2,000,000.00 |
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1st Renewal |
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$.00 |
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2nd Renewal |
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$.00 |
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Extension #1 |
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$.00 |
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Total Revised Amount |
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$2,000,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Click or tap here to enter text.
Exhibits Attached
Exhibit 1: Signed Contract
Contact Information (Type Name, Title, Agency and Phone)
title
Jamar Parker, Financial Systems Manager 404-771-7578
Contract Attached
title
No
Previous Contracts
title
No
Total Contract Value
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Original Approved Amount: |
2,000,000 |
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Previous Adjustments: |
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This Request: |
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TOTAL: |
2,000,000 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☒ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
TBD
Funding Line 2:
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Key Contract Terms |
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Start Date: Upon signature from the BOC |
End Date: 12/31/2026 |
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Cost Adjustment: |
Renewal/Extension Terms: There are no renewals. |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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Upon Approval |
12/31/2026 |