Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval of an Intergovernmental Agreement (IGA) between Fulton County, Georgia and Forsyth County, Georgia for water main and sewer line relocations associated with the McGinnis Ferry Road Improvement Project, P.I. 0004634, in an estimated amount of $1,323,000.00. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
Ga Const. Art. 9, § 3, ¶ I provides that the County may contract for any period not exceeding 50 years with any other public agency, public corporation, or public authority for joint services, for the provision of services, or for the joint or separate use of facilities or equipment; but such contracts must deal with activities, services, or facilities that the contracting parties are authorized by law to undertake or provide. O.C.G.A § 36-10-1 requires that all official contracts entered into by the County governing authority with other persons on behalf of the County shall be in writing and entered on its minutes.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
No
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: Forsyth County is currently planning to improve McGinnis Ferry Road between Union Hill Road and Hospital Parkway. The project will include road widening and the construction of sidewalk improvements. As part of this roadway project, approximately 3,100 linear feet of 12-inch water main and 285 linear feet of 8-inch sewer line with appurtenances will be required to be relocated within the current right-of-way. Water and sewer service will remain uninterrupted during the construction period. Forsyth County will be bidding the roadway improvements in Q1 2023 and has requested the execution of an IGA between Fulton County and Forsyth County to allow Forsyth County to bid the sewer and water main relocation work as part of their project. Fulton County would then reimburse Forsyth County after award of the bid and completion of the construction work. Fulton County staff will be on-site during the relocation of the sewer and water main to ensure that its construction is done to Fulton County standards. The estimated cost of the relocation and installation of the impacted sewer line and water mains are $1,323,000.00, which has been budgeted for as part of the 2023 Water and Sewer fund budget and included in the 2016-2026 Capital Improvement Program.
Community Impact: Currently, Fulton County has a 12-inch water main and an 8-inch sewer line serving properties along McGinnis Ferry Road. The road Improvements will affect the existing water and sewer lines that serve the developments in this area as well as the water distribution and sewer collection system in Fulton County and Forsyth County. There will be isolated water outages during the construction of the project as services are disconnected from the existing water main and tied into the new water main.
Department Recommendation: The Department of Public Works believes that the most cost-effective way to complete the water main and sewer line relocation is by allowing Forsyth County to bid out the work as part of its roadway project. This format has been used on several previous projects and has proven to be beneficial for both parties. Therefore, Public Works recommends that Fulton County enter into an IGA with Forsyth County.
Project Implications: The road improvements impact the existing water mains and sewer lines due to modifications of existing grades and road widening along McGinnis Ferry Road that require water mains to be relocated and valves to be adjusted to match the proposed roadway surface. The existing water main relocations must occur to maintain water service in this area.
Community Issues/Concerns: During construction of the relocations, water service is to be maintained and temporary interruptions may occur during tie-ins with existing water mains.
Department Issues/Concerns: The Public Works Department is not aware of any issues or concerns with this proposed IGA. This type of arrangement between Forsyth County and Fulton County have performed similar projects well in the past together.
Contract Modification (Delete this chart only if the Requested Action is for a NEW award. Simply insert the text “New Procurement.” If the Requested Action is for a Contract Modification ((Renewal, Amendment, Change Order, Extension, Increase Spending Authority)), the chart should remain and be completed.)
“New Procurement.”
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Forsyth County
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit-A-EXe_Forsyth_County_IGA_G.D.O.T._PI-0004634
Exhibit -B-McGinnis Ferry Quantities & Cost PI0004634
Contact Information (Type Name, Title, Agency and Phone)
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Forsyth County
Contract Attached
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Yes
Previous Contracts
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No
Total Contract Value
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Previous Adjustments: |
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This Request: |
$1,323,000.00 |
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TOTAL: |
$1,323,000.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Approval to Award |
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Apply & Accept |
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Fiscal Impact / Funding Source
Funding Line 1:
Water & Sewer Renewal and Extension Fund, 203-540-5400-H065
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Would you select/recommend this vendor again?
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