Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to resume services - Department of Real Estate and Asset Management, 15RFP96985C-DR, FIT Pick Micro Market, Vending Machine & Catered Events with Coca-Cola Bottling Company United, formally Coca Cola Refreshments USA, Inc. dba Coca Cola Distribution Center (Atlanta, GA) to resume services that were suspended in April 2020 due to the COVID-19 Pandemic for Fulton County facilities effective March 1, 2023 through February 28, 2024. One, two-year renewal option remains. This is a revenue generating contract. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Scope of Work: This contract furnishes all labor, materials, supplies, services, and equipment to operate markets and vending machines located in Fulton County facilities: Government Center Complex, Justice Center Tower, Juvenile Justice Center and other various County-owned or lease facilities.
Due to the pandemic and unprecedented times the micro markets services were suspended because high touch point areas for packaged and open food and drink were inadvisable. Modified vending services were provided for food, drink and snack supplies. This action to resume the contract will allow the resuming of the Micro Market services with modified beverage and smart vending food options.
The scope of work includes but not limited to the following:
Countywide Vending Operations: The key objective for this service is to provide quality vending services; exceptional customer service and satisfaction to a varied clientele which consists of employees and the general public countywide. Offer a variety of selections, which includes, but is not limited to FDA Nutrition Wellness and FIT Pick ® designations. The vending machines are to be in various County-owned or leased facilities.
FIT Pick Micro Market, Vending Machine & Catered Events: The key objective for this service is to provide quality hot beverage and smart vending food options and; exceptional customer service and satisfaction to a varied clientele which consists of employees and general public countywide. Offer a variety of beverage and packaged food selections, which includes, but is not limited to FDA Nutrition Wellness and FIT Pick ® designations. The Micro Markets are to be at the Government Center Complex, Justice Center Tower and Juvenile Justice Center.
Community Impact: The community impact is to accommodate a daily juror pool, Fulton County Agencies, and the general public by providing quality vending and pick and go food items. Also catering and meals for jurors and juvenile detainees at the Juvenile Justice Center.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to resume services.
Total Commissions from Vending Machines:
|
Year |
Vending Machines |
Micro Markets |
|
2022 |
$28,684.50 |
$0.00 |
|
2021 |
$43,297.58 |
$0.00 |
|
2020 |
$30,433.18 |
$181,524.00 |
|
2019 |
$28,433.13 |
$55,723.35 |
|
2018 |
$28,729.90 |
$81,798.82 |
|
Total |
$159,878.29 |
$319,046.17 |
Project Implications: These vending machines provide operations to accommodate a daily juror pool, Fulton County Agencies, and the general public by providing quality vending and pick and go food items.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this contract is not resumed, the County will not be able to accommodate the clients, jurors, and patrons with quality vending and micro markets services at these facilities.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
15-0551 |
7/15/15 |
Revenue Generating |
|
Amendment No. 1 |
16-0944 |
10/19/16 |
Revenue Generating |
|
Amendment No. 2 |
20-0576* |
8/19/20 |
Revenue Generating |
|
Extension No. 1 |
|
|
Revenue Generating |
|
Total Revised Amount |
|
|
Revenue Generating |
*The approved contract renewal BOC Item 20-576 was not executed due the contract being suspended.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: Revenue Generating
Prime Vendor: Coca Cola Bottling Company United
Prime Status: Non-Minority
Location: aTLANTA, GA
County: Fulton County
Prime Value: Revenue Generating
Total Contract Value: Revenue Generating
Total M/FBE Value: Revenue Generating
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 1 to Form of Contract
Exhibit 2: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
Revenue Generating |
|
Previous Adjustments: |
Revenue Generating |
|
This Request: |
Revenue Generating |
|
TOTAL: |
Revenue Generating |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5201-6325: General, Real Estate and Asset Management, Revenue- Revenue Generating
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2024 |
|
Cost Adjustment: |
Renewal/Extension Terms: Two Year Extension |
Overall Contractor Performance Rating: 3.60
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
4/1/2022 |
6/30/2022 |