Department
Community Development
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to utilize Cooperative Purchasing - Department of Community Development, City of Santa Monica, CA, in an amount not to exceed $119,402.29 with Pathways Community Network, dba Pathways MISI to manage and provide assistance to Fulton County's GA 502 Continuum of Care (CoC) for the management of HMIS and related work to match the terms of the grant agreement. 100% grant funded. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval to utilize cooperative purchasing or GSA purchase contracts of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Approval to utilize Cooperative Purchasing - Department of Community Development, City of Santa Monica, CA, with Pathways MISI, to manage and provide assistance to the Fulton County GA 502 Continuum of Care (CoC) will help the CoC meet the statutory requirements of the HEARTH Act. The HEARTH Act requires all communities who have a CoC to use an HMIS and codified into law the data collection requirements. The use of HMIS is a statutory requirement for recipients and subrecipients of the CoC and Emergency Solutions Grant (ESG).
Pathways is the Fulton County CoC’s lead and have worked with the CoC since May 2020.
Scope of Work: As the CoC Lead, Pathways works with DCA and the Fulton County Department of Community Development, Homeless Division (“Homeless Division”) and prepares COC HUD reports, tracks data trends, and provides training and technical assistance to Fulton County agencies that receive funds to support homeless services from CoC, Community Services Program (CSP), and ESG.
Community Impact: Pathways MISI assists the Homeless Division meet the requirements of the HEARTH Act.
Department Recommendation: The Department of Community Development recommends approval.
Project Implications: The Homeless Division does not have adequate staffing to support the HMIS management requirement of the GA 502 Fulton County CoC.
Community Issues/Concerns: None
Department Issues/Concerns: The Homeless Division is proposing to continue the outsourcing of the management of the HMIS to Pathways MSA with an option of annual renewals.
Contract Modification: This is a new request.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached
Exhibit 1: Proposed Budget
Exhibit 2: Copy of Pathways MISI and Santa Monica, CA contract.
Exhibit 3: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Stanley Wilson, Director, Community Development, (404) 612-7378
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$119,402.29 |
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TOTAL: |
$119,402.29 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
461-121-HS22-1160: Grants, Community Development, Professional Services - $119,402.29
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Key Contract Terms |
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Start Date:12/01/2022 |
End Date: 11/30/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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12/1/2022 |
11/30/2023 |