Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a statewide contract - Department of Real Estate and Asset Management, SWC99999-001-SPD0000183-0006, Law Enforcement Vehicles for the Fulton County District Attorney’s Office in an amount not to exceed $579,825.00 with Wade Ford, Inc. (Smyrna, GA), to purchase 15 total 2023 Ford Explorer 4 door, 4 x 4, V-6 Engine law enforcement vehicles. This is a one-time procurement. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval of statewide contracts of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Request approval of statewide contract to purchase 15 total 2023 law enforcement vehicles for the Fulton County District Attorney’s Office.
Scope of Work: To purchase 15 total 2023 Ford Explorer 4 door, 4 x 4, V-6 Engine law enforcement vehicles for the Fulton County District Attorney’s Office.
2023 Law Enforcement Vehicles Breakdown and Cost:
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|
Description |
Unit Cost |
New |
Replacement |
Total # Vehicles |
Total Cost |
|
1 |
2023 Ford Explorer 4 door, 4 x 4 V-6 Engine |
$38,655.00 |
15 |
0 |
15 |
$579,825.00 |
The cost per vehicle includes a 3 year/36,000-mile maintenance warranty which covers the following vehicle components: engine, transmission, rear-wheel drive, front wheel drive, steering, brakes, front suspension, electrical, air conditioning and heating, high tech components, emission system components, audio, and safety system components. Everyday maintenance, fluids, lubrication, brake pads, wiper blades, etc. are not covered under the warranty.
Community Impact: The vehicles are used to accomplish the assigned tasks in the transportation of employees and equipment during daily operation and maintenance of various Departments within Fulton County.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Project Implications: The vehicles are used to accomplish the assigned tasks in the transportation of employees to perform daily operation.
Community Issues/Concerns: It is imperative that the County must have to reliable vehicles and equipment available to respond to emergencies or any situation day or night to serve the citizens of Fulton County.
Department Issues/Concerns: If this Statewide Contract is not approved, this will strain the County ability to meet and accomplish the daily operation of the District Attorney’s Office.
Contract Modification: This is a new request.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $579,825.00
Prime Vendor: Wade Ford, Inc
Prime Status: African American Male Business Enterprise
Location: Smyrna, GA
County: Cobb County
Prime Value: $579,825.00 or 100.00%
Total Contract Value: $579,825.00 or 100.00%
Total Certified Value: $579,825.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Statewide Contract
Exhibit 2: SWC Benefits Sheet
Exhibit 3: Cost Proposal
Exhibit 4: Statewide Justification Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
|
This Request: |
$579,825.00 |
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TOTAL: |
$579,825.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-480-4800-1410: Capital, District Attorney, Equipment- $579,825.00
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: One-time procurement |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |