Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Real Estate and Asset Management, Bid#22ITBC135696C-GS, Law Enforcement Vehicles for Fulton County in an amount not to exceed $214,000.00 with Brannen Motor Company (Unadilla, GA), to purchase five (5) total 2023 Chevrolet Tahoe law enforcement vehicles for the Fulton County District Attorney’s Office. This is a one-time procurement. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval to purchase five (5) total 2023 Chevrolet Tahoe law enforcement vehicles for Fulton County District Attorney Office.
Scope of Work: To purchase five (5) total 2023 Chevrolet Tahoe law enforcement vehicles for Fulton County District Attorney’s Office.
2022 Law Enforcement Vehicles Breakdown and Cost:
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|
Description |
Unit Cost |
New |
Replacement |
Total # Vehicles |
Total Cost |
|
1 |
Chevrolet Tahoe 4- Wheel Independent Suspension Admin Pkg 250amp alternator 120v outlet in cargo area Brembo 6 piston front calipers Bluetooth Connectivity Remote keyless entry with 4 key fobs |
$42,800.00 |
5 |
0 |
5 |
$214,000.00 |
The cost per vehicle includes a 3 year/36,000-mile maintenance warranty which covers the following vehicle components: engine, transmission, rear-wheel drive, front wheel drive, steering, brakes, front suspension, electrical, air conditioning and heating, high tech components, emission system components, audio, and safety system components. Everyday maintenance, fluids, lubrication, brake pads, wiper blades, etc. are not covered under the warranty.
Community Impact: The vehicles are used to accomplish the assigned tasks in the transportation of employees during daily operation within Fulton County.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Project Implications: It is imperative that the County must have to reliable vehicles and equipment available to respond to emergencies or any situation day or night to serve the citizens of Fulton County.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If the purchase of these vehicles is not approved, this will strain the County ability to meet and accomplish the daily operation of the District Attorney’s Office.
Contract Modification No, this is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $214,000.00
Prime Vendor: Brannen Motor Company
Prime Status: Non-Minority
Location: Unadilla, GA
County: Dooly County
Prime Value: $214,000.00 or 100.00%
Total Contract Value: $214,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
|
This Request: |
$214,000.00 |
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TOTAL: |
$214,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-480-4800-1410: Capital, District Attorney, Equipment- $214,000.00
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: One-time procurement |
Overall Contractor Performance Rating: No Rating
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |