Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a recommended proposal - Department of Real Estate and Asset Management, 22RFP136813K-DB, Design/Build Services for the Replacement and/or Refurbishment of Air Handling Units and the Replacement of Associated Fans and Ducts Heaters - Phase III Fulton County Justice Center, in the amount not to exceed $4,845,528.00 with Mallory & Evans Service Company, Inc. (Scottdale, GA), to provide complete design and construction of the Replacement and/or Refurbishment of Air Handling Units and the Replacement of Associated Fans and Duct Heaters - Phase III for the Fulton County Justice Center located at 185 Central Avenue SW, Atlanta, Georgia 30303. Effective upon issuance of Notice to Proceed for a period of 545 calendar days or until contract completion as determined by the County. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with the State of GA O.C.G.A. § 36-91-20, Georgia Local Government Public Works Construction Law, all competitive sealed proposals (RFPs) for public works construction projects (CM at Risk, Construction Program Management, Design/Build Projects) costing $100,000.00 or more shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval of recommended proposal to provide complete design and construction services for the Replacement and/or Refurbishment of Air Handling Units and the Replacement of Associated Fans and Duct Heaters - Phase III for the Fulton County Justice Center.
Scope of Work: This contract is to provide all design and construction work necessary for a successful Replacement and/or Refurbishment of Air Handling Units and the Replacement of Associated Fans and Duct Heaters - Phase III for the Fulton County Justice Center located at 185 Central Avenue SW, Atlanta, Georgia 30303.
The Design-Build services shall consist of, but not limited to:
• Engineering Services
• Construction Services
• Replacement/Refurbish HVAC Equipment (air handling units (AHUs), associated fans and heater ducts) in existing mechanical rooms
• Installation of UV Lighting equipment in all refurbished/replaced air handling units
Background
In 2016, a Facilities Assessment was conducted by Faithful + Gould for all Fulton County Owned Facilities that provide constituent services. The County Facilities assessed included those located in the Urban Redevelopment Area, consisting of the Government Center Complex, the Justice Center Complex, related annexes, and various other facilities. There were numerous deficiencies identified in the Assessment, in particular, the mechanical systems in both the Justice and Government Center Complexes.
In July 2019 and December 2021, the Board of Commissioners approved the issuance of bonds to finance the cost of correcting these deficiencies. The County selected a Project Management Team (PMT), Heery/McAfee3 - JV, to support the implementation of the Fulton County Urban Redevelopment Capital Improvement Plan, which involves the repair, renovation, and redevelopment of these Facilities.
The preliminary goal of the Plan is to restore designated, existing facilities, economically and efficiently, to a condition which is fully functional and flexible in terms of size, appropriateness, and purpose to meet the long-term space and service needs of the constituents and employees of Fulton County. The PMT has assisted the County’s staff in launching the Fulton County Urban Redevelopment Capital Improvement Plan, establishing the comprehensive program definition and direction for the Plan, and directing and controlling the various tasks required for implementation and completion of the Plan.
There are three phases for the Air Handling Unit Replacement/Refurbishment Project in the Judicial Center Complex. The first phase was completed in December of 2019 and included the refurbishment of 10 AHUs in the Justice Center Tower. The second phase is currently underway in the Fulton County Courthouse and includes the Refurbishment and/or Replacement of 30 AHUs and associated equipment. All AHUs refurbished or replaced in the Justice Center will have UV Lighting equipment installed to improve indoor air quality and eliminate airborne pathogens.
The intent of this Phase III project is the replace or refurbish a select number of AHUs, fans, and duct heaters within the Fulton County Judicial Center Tower and the Carnes Justice Center Building per the replacement and refurbishment schedules. Also, some AHUs have associated fans to deliver outdoor air or relief air exhaust and these fans will be replaced. For replacement AHUs, fans, and duct heaters, the Contractor will provide design documents by an engineer licensed by the State of Georgia. The work of this project shall be turnkey with replacement AHUs performing as specified and refurbished units performing like new as practicable.
Project Cost Breakdown:
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Description |
Total Price ($) |
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1 |
Design Fee |
$333,350.00 |
|
2 |
Construction Cost |
$3,944,078.00 |
|
3 |
UV Lighting |
$368,100.00 |
|
4 |
Owner Controlled Contingency |
$200,000.00 |
|
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Total Project Amount |
$4,845,528.00 |
Community Impact: This effort and impact are necessary to restore designated, existing facilities, economically and efficiently, to a condition which is fully functional and flexible in terms of size, suitability, and purpose to meet the long-term space and service needs of the constituents and employees of Fulton County.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The recommended professional firm have previous contracts with Fulton County and has performed very well and highly competent as HVAC Contractor for the Department of Real Estate and Asset Management as stated in their performance report.
The Contractor will work in collaboration with the Department of Real Estate and Asset Management, Project Management Team and Design Team.
Project Implications: The intent of this Phase III project is the replace or refurbish a select number of AHUs, fans and duct heaters within the Fulton County Judicial Center Tower and the Carnes Justice Center Building per the replacement and refurbishment.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this proposal is not approved, the County does not have the capacity, or the expertise, to perform the replacement and refurbishment of a select number of AHUs, fans, and duct heaters within the Fulton County Judicial Center Tower and the Carnes Justice Center Building per the replacement and refurbishment.
Contract Modification: This is a new procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $4,845,528.00
Prime Vendor: Mallory & Evans Service Company, Inc.
Prime Status: Non-Minority
Location: Scottdale, GA
County: DeKalb County
Prime Value: $3,228,090.75 or 66.62%
Subcontractor: BHW Sheet Metal
Subcontractor Status: Non-Minority
Location: Jonesboro, GA
County: Clayton County
Contract Value: $767,047.08 or 15.83%
Subcontractor: Victory Electrical Services
Subcontractor Status: White Female Business Enterprise
Location: Carrollton, GA
County: Carroll County
Contract Value: $203,996.73 or 4.21%
Subcontractor: Emery & Associates
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: DeKalb County
Contract Value: $89,642.27 or 1.85%
Subcontractor: Staples Insulation
Subcontractor Status: White Female Business Enterprise
Location: Covington, GA
County: Newton County
Contract Value: $122,107.31 or 2.52%
Subcontractor: WSP USA Buildings, Inc.
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Contract Value: $377,466.63 or 7.79%
Subcontractor: Research Air Flo, Inc
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: DeKalb County
Contract Value: $57,177.23 or 1.18%
Total Contract Value: $4,845,528.00 or 100.00%
Total Certified Value: $326,104.03 or 6.73%
Exhibits Attached
Exhibit 1: Evaluation Committee Recommendation Letter
Exhibit 2: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$4,845,528.00 |
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TOTAL: |
$4,845,528.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
534-520-5200-K023: FCURA-2020, Real Estate and Asset Management, Air Handling Unit-Justice Center
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Key Contract Terms |
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Start Date: Upon issuance of Notice to Proceed |
End Date: 545 consecutive calendar days or completion of construction project. |
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Cost Adjustment: N/A |
Renewal/Extension Terms: This is a one-time procurement. |
Overall Contractor Performance Rating: 97
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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10/8/2022 |
1/7/2023 |