Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Public Works, 22ITB076A-JWT, Water Meter Testing and Repairs, in the amount of $354,260.00 with Reed and Shows Meter Solutions (Carrollton, GA), to provide water meter testing and repairs effective January 1, 2023 through December 31, 2023, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background:
Scope of Work: This contract will provide for the testing of water meters and will verify the accuracy of the meters used throughout the water supply system in North Fulton County. This service is required for water meters that have stopped working or run slowly and includes the performance of necessary repairs on the water meters, as directed by Fulton County Public Works staff.
Community Impact: By providing independent meter testing, customer billing issues are resolved efficiently. Customer confidence is increased by providing meter testing and is billed correctly. The accuracy of meters directly affects revenue, which may affect water rates.
Department Recommendation: The Department of Public Works request approval of the contract to the lowest responsible bidder, Reed and Shows Meter Solutions, with two renewal options.
Project Implications: Water meter testing and repairs of small and large meters provides for increased water meter accuracy. The annual testing of meters increases revenue, provides correct billing, and decreases unaccounted water billed.
Community Issues/Concerns: No community issues or concerns have been presented to the Department of Public Works by the community.
Department Issues/Concerns: The Department of Public Works has no issues or concerns with the award of the contract as presented.
Contract Modification: This is a new procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $354,260.00
Prime Vendor: Reed and Shows Meter Solutions, LLC.
Prime Status: Non-Minority
Location: Carrollton, GA
County: Carroll County
Prime Value: $354,260.00 or 100.00%
Subcontractor: None
Total Contract Value: $354,260.00 or 100.00%
Total Certified Value: -0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Contractor Performance Memo
Exhibit 3: Recommendation of Award Memo
Contact Information (Type Name, Title, Agency and Phone)
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Nick Ammons, Deputy Director, Public Works, 404-612-7530
Contract Attached
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No
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$354,260.00 |
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TOTAL: |
$354,260.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1160: Water & Sewer R & E, Public Works, Professional Services
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: Two renewal options |
Overall Contractor Performance Rating: N/A - New Contractor
Would you select/recommend this vendor again?
Choose an item.
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