Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of lowest responsible bidder - Department of Public Works, 22ITB093A-KM, Fire Hydrants Maintenance and Repairs in the amount not to exceed $200,000.00 with American Flow Service, LLC (Conyers GA), to provide fire hydrants maintenance and repairs. Effective dates: January 1, 2023, through December 31, 2023, with two renewal options.body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: A single bid analysis was conducted and The Department of Purchasing and Contract Compliance determined it is in the County’s best interest to proceed with an award.
The Department of Public Works recommends approval of lowest responsible bidder to American Flow Service, LLC with two renewal options.
Scope of Work: This contract will provide all required maintenance and repairs on publicly owned fire hydrants within the Fulton County managed water system throughout the North Fulton service area within the cities of Alpharetta, Johns Creek, Milton, Mountain Park, and Roswell. Public Works staff will direct the contractor on an on-call basis. The ITB contained cost proposals for a wide variety of services that could possibly be required for fire hydrants maintenance and repairs. It is very unlikely that Fulton County would ever require every single item in the ITB to be implemented in a calendar year. Therefore, Public Works does not recommend that the full ITB cost proposal be awarded. Rather, Public Works is recommending that the contract be limited to $200,000.00 at this time and represents the typical value of maintenance activities this contract has expended in the past. If the level of fire hydrant maintenance exceeds $200,000.00 in 2023, Public Works will request an increase in spending authority to cover the additional expenses.
Community Impact: Fire Hydrants need to be maintained to ensure that they are properly functioning and operating for use by the various Fire Departments in extinguishing fires when called upon during emergencies.
Department Recommendation: The Department of Public Works recommends approval of lowest responsible bidder to American Flow Service, LLC with two renewal options
Project Implications: There are four (4) city Fire Departments, Milton, Alpharetta, Roswell and Johns Creek within the North Fulton Water System. Each city Fire Department reports specific fire hydrant problems to Fulton County when discovered. The fire hydrant maintenance and repair contract allow Fulton County to correct these problems in a timely manner. Properly maintaining the water system distribution system ensures fire extinguishing capabilities and provides customer safety and confidence of the water system.
Community Issues/Concerns: None that are known by the Public Works Department.
Department Issues/Concerns: The Department of Public Works has no issues or concerns with this agenda item.
Contract Modification: NEW PROCUREMENT
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Click or tap here to enter text.
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Recommendation of Award
Exhibit 2: Bid Tabulation Sheet
Exhibit 3: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Nick Ammons, Deputy Director, Public Works, 404-612-7530
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$200,000.00 |
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TOTAL: |
$200,000.00 |
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Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1160: Water & Sewer R & E, Public Works, Professional Services - $200,000.00
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: Two options remain |
Overall Contractor Performance Rating: 4.00
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2023 |
12/31/2023 |