Department
Senior Services
Requested Action
title
Request approval to extend an existing contract - Senior Services, 19RFP117031A-FB, Food Services Management in an amount not to exceed $247,733.25 with Piccadilly Holdings, LLC (Baton Rouge, LA) to continue to provide food service management and purchasing of perishable and non-perishable food items for the four senior multipurpose facilities and three training centers for an additional 90-day period. Effective dates: April 1, 2023 through June 30, 2023. (APPROVED)
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background The Department of Senior Services recommends approval to extend the existing contract with Piccadilly Holdings, LLC.
The Fulton County Board of Commissioners approved 19RFP117031A-FB, Food Services Management in 2019. There are no more renewals for this contract. Pursuant to 2022 Purchasing Code amendments, the Chief Purchasing Agent extended the Food Services Management contract once for up to 90 days after the date of expiration for re-procurement purposes only. The new solicitation, 23RFP137326A-CJC, Food Services Management was issued on January 27, 2023 and proposals are due March 15, 2023. To account for time to complete the procurement process, the Department is requesting that the Board of Commissioner extend the contract to prevent a disruption in meal services at the Multipurpose Senior Centers and Behavioral Health training centers.
Scope of Work: This contract supports the four senior multipurpose facility kitchens and training centers. The contractor is responsible for daily kitchen operations management at the four senior multipurpose facilities and three training centers through oversight of the following tasks: menu development, food procurement, food production and service, sanitation/safety, and quality control.
Community Impact: This additional extension will provide continued meal services to seniors and individuals with developmental disabilities participating in Fulton County facility-based programs.
Department Recommendation: The Department recommends approval.
Project Implications: The current contract extension ends March 31, 2023. Due to the open solicitation and time required to complete the procurement process which includes evaluation of proposals, conducting oral interviews, making recommendation for approval, and contract execution, this extension request is necessary to avoid service disruption.
Community Issues/Concerns: No issues or concerns have been raised by the Community regarding the Piccadilly performance during the current contract period.
Department Issues/Concerns: The Department of Senior Services and Behavioral Health are concerned that meals will not be available to participants if the request is not approved.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
19-0612 |
08/07/2019 |
$200,406.31 |
|
Renewal No.1 |
19-0960 |
11/20/2019 |
$996,541.00 |
|
Renewal No. 2 |
20-0965 |
12/16/2020 |
$515,034.61 |
|
Renewal No. 3 |
21-0817 |
10/20/2021 |
$1,173,874.85 |
|
Increase Spending Authority |
22-0945 |
10/21/2022 |
$48,769.00 |
|
90 Day Extension No.1 |
102-364(e) |
1/1/2023 |
$282,233.25 |
|
Extension No. 2 |
|
|
$247,733.25 |
|
Total Revised Amount |
|
|
$3,464,592.27 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $ 247,733.25
Prime Vendor: Piccadilly Holdings LLC
Prime Status: Non-Minority
Location: Baton Rouge, LA
County: Baton Rouge County
Prime Value: $247,733.25 or 100.00%
Subcontractor: None
Total Contract Value: $247,733.25 or 100.00%
Total M/FBE Value: -0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Extension No. 2 to Form of Agreement
Exhibit 2: Contractor Performance Report
Contact Information
title
Ladisa Onyiliogwu, Director, Department of Senior Services, 404-281-4042
Contract Attached
title
No
Previous Contracts
title
No
Total Contract Value
|
Original Approved Amount: |
$200,406.31 |
|
Previous Adjustments: |
$3,016,452.71 |
|
This Request: |
$247,733.25 |
|
TOTAL: |
$3,185,417.26 |
Grant Information Summary
|
Amount Requested: |
$18,200.00 |
☐ |
Cash |
|
Match Required: |
N/A |
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-183-183S-1154: General, Service Services, Food Services = $27,820.50
Funding Line 2:
100-183-183T-1154: General, Service Services, Food Services = $52,761.13
Funding Line 3:
100-183-183U-1154: General, Service Services, Food Services = $50,091.81
Funding Line 4:
100-183-183V-1154: General, Service Services, Food Services = $50,091.81
Funding Line 5:
100-183-183S-1160: General, Service Services, Professional Services = $12,192.00
Funding Line 6:
100-183-183T-1160: General, Service Services, Professional Services = $12,192.00
Funding Line 7:
100-183-183U-1160: General, Service Services, Professional Services = $12,192.00
Funding Line 8:
100-183-183V-1160: General, Service Services, Professional Services = $12,192.00
Funding Line 13:
100-755-8226-1154: General, Behavioral health & Developmental Disabilities, Food Services = $18,200.00
|
Key Contract Terms |
|
Start Date: 4/1/2023 |
End Date: 6/30/2023 |
|
Cost Adjustment: |
Renewal/Extension Terms: 3-Month Extension Starting 4/1/2023 |
Overall Contractor Performance Rating: 3.0
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
10/3/2022 |
12/30/2022 |