Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidders - Public Works Department, Standby Miscellaneous Construction - Water in a total amount not to exceed $2,400,000.00 with: (A) Site Engineering, Inc. (Atlanta, Ga) in an amount not to exceed $1,200,000.00 and (B) Wade Coots Company, Inc (Austell, GA) in an amount not to exceed $1,200,000.00 to provide standby miscellaneous construction services for the Fulton County water system. Effective April 1, 2023 through December 31, 2023 with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The Public Works Department recommends approval of this award. This contract provides for on-call, standby, and emergency construction services dealing with the repair and installation of water mains, water service lines, and other miscellaneous water service-related facilities located in the North Fulton water service area. The chosen contractors will provide the necessary crew and equipment as directed by Public Works staff on an as needed basis.
Public Works staff examined the itemized bid tabulation sheets that were included by the contractors in their submitted bid packages. This examination demonstrated that Wade Coots had lower price points on items most utilized during repair/emergency work. Wade Coots, via a phone call with representatives from the Purchasing Department and the Public Works Department, was able to confirm the submitted price points for material such ductile iron pipe(0’-8’depth), fittings and other commonly used materials.
Although Site Engineering had an overall lower bid amount, the less expensive unit costs provided by Wade Coots will allow the Public Works Department to conduct business more cost effectively.
Community Impact: This contract ensures the North Fulton water service area, located north of the Chattahoochee River, continues to be maintained in the most efficient manner. This system is responsible to providing potable water to business and residents.
Department Recommendation: The Public Works Department recommends approval of the lowest responsible bidders to (A) Site Engineering, Inc and (B) Wade Coots Company, Inc.
Project Implications: Approval of this item will ensure the supplemental manpower and equipment is available, thru on-call services, to respond to emergencies and other repair/replacement needs within the water distribution system.
Community Issues/Concerns: No community issues/concerns have been raised to Public Works staff.
Department Issues/Concerns: Both contractors have performed on-call services for Fulton County in the past and have served the county well. Public Works does not have any concerns with either contractor.
Contract Modification New Procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $2,400,000.00
(A)
Contract Value: $1,200,000.00
Prime Contractor: Site Engineering
Prime Status: SBE
Location: Doraville, GA
County: DeKalb County
Prime Value: $783,600.00 or 65.30%
Subcontractor: JDJ Hauling
Subcontractor Status: African American Male Business Enterprise
Location: Decatur, GA
County: DeKalb County
Subcontractor Value: $176,400.00 or 14.70%
Subcontractor: Llano Contractors
Subcontractor Status: Hispanic Female Business Enterprise
Location: Dunwoody, GA
County: DeKalb County
Subcontractor Value: $240,000.00 or 20.00%
Total Contract Value: $1,200,000.00 or 100.00%
Total Certified Value: $1.200,000.00 or 100.00%
(B)
Contract Value: $1,200,000.00
Prime Vendor: Wade Coots Company, Inc.
Prime Status: Non-Minority
Location: Austell, GA
County: Cobb County
Prime Value: $1,200,000.00 or 100.00%
Total Contract Value: $1,200,000.00 or 100.00%
Total Certified Value: $0.00
Total Grand Value: $2,400.000.00 or 100.00
Total Grand Certified Value: $1,200,000.00 or 50.00%
Exhibits Attached
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Contractor’s Performance Report - Site Eng.
Exhibit 3: Contractor’s Performance Report - Wade Coots
Contact Information (Type Name, Title, Agency and Phone)
title
David E. Clark, Director, Public Works Department 404-612-2804
Contract Attached
title
No
Previous Contracts
title
No
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$2,400,000.00 |
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TOTAL: |
$2,400,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-H065: Water & Sewer R&E, Public Works, Misc Water Line Proj
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Key Contract Terms |
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Start Date: 4/1/2023 |
End Date: 3/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Site Engineering 4.0
Wade Coots Company, Inc. 3.80
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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10/1/2022 |
12/31/2022 |