Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Public Works, 22ITBC091A-KM, Ductile Iron Pipe, Restraining Gaskets and Tapping Saddles in the amount not to exceed $175,589.69 with Ferguson Waterworks (Norcross, GA), to provide ductile iron pipe, restraining gaskets and tapping saddles. Effective upon BOC approval with two renewal options. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works recommends approval of lowest bidder to provide ductile iron pipe, restraining gaskets and tapping saddles.
Scope of Work: The contract with Ferguson Waterworks provides ductile iron pipes, restraining gaskets, and tapping saddles to maintain and repair water infrastructure throughout the North Fulton County water service areas.
Community Impact: Failure to procure and maintain ductile iron pipe, restraining gaskets, and tapping saddles in stock can negatively impact the operation of the Water Services Division in maintaining water systems and services.
Department Recommendation: The Department of Public Works recommends approval.
Project Implications: Failure to approve the award of this contract will reduce responsiveness to system failures and eventually lead to potential long-term water outages or sewer availability.
Community Issues/Concerns: No constituent/customer concerns have been raised to Public Works.
Department Issues/Concerns: No issues or concerns have been raised by Public Works.
Contract Modification: NEW PROCUREMENT
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $175,589.69
Contract Value: $175,589.69
Prime Vendor: Ferguson Waterworks
Prime Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Prime Value: $175,589.69or 100.00%
Total Contract Value: $175,589.69 or 100.00%
Total Certified Value: -0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Recommendation Memo
Exhibit 2: Bid Tabulation Sheet
Exhibit 3: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Nick Ammons, Deputy Director, 404-612-7530
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$0.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$175,589.69 |
|
TOTAL: |
$175,589.69 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1450: Water & Sewer R & E, Public Works, Maintenance Supplies - $175,589.169
|
Key Contract Terms |
|
Start Date: 5/3/2023 |
End Date: 12/31/2023 |
|
Cost Adjustment: |
Renewal/Extension Terms: 2 renewal options |
Overall Contractor Performance Rating: 3.00
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
5/3/2023 |
12/31/2023 |