Department
Library
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase the spending authority, Fulton County Library System 22ITB0111B-EC, E-Rate Category 1 - Broadband internet Access in an amount not to exceed $9,684.00 with AT&T Corporation (Atlanta, GA) to include the State portion of E-Rate funding which provides broadband internet access for all library locations. 100% grant funded. Effective upon BOC approval. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
The current E-Rate grant funding was approved in the amount of $142,032.00 based on the recent bid for the service and the amount provide by USAC. The GPLS portions (10%) is also included in the grant total and needs to be included in the grant budget. This request increases spending authority to include the State portion of E-Rate funding. This request does not impact the forthcoming renewal for the 2023-2024 grant cycle.
Scope of Work: This action will provide internet access to library patrons for internet connectivity during library visits. The vendor will be required to participate in the Universal Service Support Mechanism for schools and libraries, known as “E-Rate”, as authorized under the Federal Telecommunications Act of 1996.This contract may be totally or partially dependent upon the successful receipt of Universal Service Administrative Company Fund (USAC) subsidies commonly known as “E-Rate”. There are currently 34 libraries providing Internet access and WAN connectivity with the capability to add any additional sites as required. This accessibility is necessary in order to provide internet access for library users of the Library System’s website.
Community Impact: There is no community impact
Department Recommendation: The library recommends approval of this action.
Project Implications: The department will seek alternative ways to pay invoices if this action is not approved.
Community Issues/Concerns: There are no community issues or concerns.
Department Issues/Concerns: There are no departmental issues.
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0177 |
3/16/22 |
$142,032.00 |
|
Amendment #1 |
|
|
$9,684.00 |
|
Total Revised Amount |
|
|
$151,716.00 |
Contract Modification:
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $151,716.00
Prime Vendor: AT&T Corporation
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $151,716.00 or 100.00%
Total Contract Value: $100.00%
Certified Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Vendor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Jamar Parker, Financial Systems Manager 404-612-8707
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$142,032.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$9,684.00 |
|
TOTAL: |
$151,716.00 |
Grant Information Summary
|
Amount Requested: |
$151,716.00 |
☐ |
Cash |
|
Match Required: |
$0.00 |
☐ |
In-Kind |
|
Start Date: |
July 1, 2022 |
☐ |
Approval to Award |
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End Date: |
June 30, 2023 |
☐ |
Apply & Accept |
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Match Account $: |
$0.00 |
|
|
Fiscal Impact / Funding Source
Funding Line 1:
461-650-UA22-1493- Grant Fund- Library - Universal Service Admin Co E-Rate - Telephone - Library
Funding Line 2:
461-650-ER22-1493- Grant Fund- Library - Universal Service Admin Co E-Rate - Telephone - Library
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Key Contract Terms |
|
Start Date: 7/1/2022 |
End Date: 6/30/2023 |
|
Cost Adjustment: N/A |
Renewal/Extension Terms: 3 one-year renewal options |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
7/1/2022 |
4/1/2023 |